If an email message documents university business, it must be managed as a university record. The legal implications of smart email management are the most important reason to establish good habits. In addition to the legal implications of email management, there are storage considerations as well. To prepare for the future, we need to consider our email footprint now, and make changes to ensure that storage is being used for business items that are a priority for the university.
BuckeyePass , powered by Duo Security, is Ohio State’s method of multi-factor authentication (MFA), assisting in keeping our systems safe and helping us stay ahead of security threats. New passkey authentication methods are now available, making it...
Shortly after the September 2023 release, in some cases, when a Period Activity Pay is initiated as part of a hire or add job, an error message may occur during the Cost Center Manager approval step.
The message displayed is “The entered information does not meet the restrictions defined for this field.” Cost Center Managers are unable to bypass the message. A ticket has been logged with Workday.
In the meantime, the workaround is to have the initiator of the period activity pay cancel it. Once it has been canceled, the hire or add job is completed and the period activity pay can be reinitiated as a standalone transaction. The error message will not appear, and the Cost Center Manager can approve as usual.
Apologies for any inconvenience this may cause. An update will be provided when Workday have delivered a fix.
A new Workday access request form will be launched on Monday, November 13 . The new form introduces features to help you find the right Workday role including filters and a list of common Workday activities mapped to the access needed to complete them.
There is a new Internal Order Billing course available in BuckeyeLearn to assist with the transition of Internal Service Delivery to Internal Order Billing.
This 60-minute course reviews the Internal Order Billing process, including what is changing with the billing process, why the change is being made, the workflow of the new process, and demonstrations of how you will interact with billing.
This 30-minute course reviews the Federal Work Study program from a finance perspective. The Federal Work Study program provides job opportunities for eligible students with financial need who are enrolled at least half time, allowing them to earn money to help pay indirect education expenses.
The Student Financial Aid office helps subsidize the cost of hiring students who have Federal Work Study awards. In other words, when you hire a Federal Work Study student position the department can get the cost of the student’s salaries and associated expenses subsidized if not fully covered. Non-Revenue Generating Units receive FULL subsidy for eligible wages and benefits. Revenue Generating Units receive 75% of the student’s eligible wages subsidized.
This training includes explanations of the processes for Federal Work Study, and the related costing allocation, central allocation and reconciliation of the GL. The training will also review reports that may assist with the Federal Work Study process.
Under Executive Order (EO) 14026, federal contractors are required to pay a minimum wage for employees working on, or in connection with, certain federal contracts. EO 14026 applies to contracts, subcontracts or contract-like instruments if the agreement is:
A procurement for services or construction; For services covered by the Service Contract Act (SCA); For concessions, including any concessions excluded by the Department of Labor Regulations at 29 C.F.R. § 4.133(b); or Entered into with the Federal Government in connection with federal property or lands and related to offering services for federal employees, their dependents and the general public.
EO 14026 applies to all workers covered by the Fair Labor Standards Act (FLSA) and performing work in connection with a covered contract for at least 20% of their workweek. It also generally applies to subcontractors that meet specified requirements.
For calendar year 2023, the federal contract minimum wage is $16.20/hour; effective January 1, 2024 , it is increasing to $17.20/hour.
See the full post for more details, including information about a validation message that will be displayed on the costing allocation data entry page beginning October 30 .
The Data Governance team is ready to convene the working groups for the next two institutional definitions sessions. The session for University Class Ranking System (Rank 1, Rank 2, Rank 3, Rank 4) will occur on Friday, November 17. The session for Race and Ethnicity will occur on Tuesday, November 28.
Part of this group’s efforts in helping to standardize institutional definitions involves facilitating the development of working groups, consisting of university and medical center subject matter experts and data stewards. Read on to see how you can get involved.
Ohio State’s Access Review policy requires all Microsoft 365 Teams and Group owners to perform an annual review of any External Guest members.
Each year, an email is sent to owners who have shared content with external guests to confirm their access is updated on a regular basis. This ensures users external to the university who have worked or are working with the university have the appropriate access to Ohio State data.
Buckeye Link has debuted a simpler updated look, but one that will be familiar to users of the Ohio State mobile app . As part of a collaborative, cross-university effort to improve the student experience on Buckeye Link, the Web and Mobile Applications team in the Office of Technology and Digital Innovation has simplified the site’s design and built in popular features from the mobile app.
