New charter bus services contracts have been awarded through a competitive bid process. These contracts are available in Buckeye Buy Marketplace Quotes for university-wide use and are primarily intended for trips originating within Ohio.
The order of preference for securing chartered transportation services is listed below.
OSU TTM (Internal provider) Contracted Bus Companies – Miller, Cardinal, Baron’s Contracted Broker – STM Non-contracted providers
Ohio State users are expected to exhaust internal or contracted options before pursuing non-contracted supplier use. It is recommended to use the broker, STM, for out of market trips, rather than evaluating and setting up a local charter supplier for a single-use situation.
A more detailed breakdown, including equipment and contact information, can be found on the contract book page .
The Office of Technology and Digital Innovation (OTDI) has been hard at work between autumn and spring semesters to update our tools and services. This round of continual improvement projects included added security measures for eLearning tools, improved sync hr o nization of identity data, and a focus on accessibility awareness. You and your students should also be aware of upcoming change s to Wi-Fi at Ohio State and potential issues with email forwarding .
As previously communicated in October , Cost Center Managers were encountering an error when completing Period Activity Pay (PAP), within the Hire process, when the proposed Cost Center was not their Cost Center.
The workaround was to cancel the PAP and then initiate as a stand-alone process that would clear the error. Workday released a fix for this issue during the weekend of December 16 and now the step is working appropriately.
The Big Ten Academic Alliance is collaborating to celebrate Love Data Week. The international Love Data Week event is a means of celebrating “all things data” and seeks to bring people together to share their data experiences, learn data visualization best practices, and have fun during the process. Please reach out to Ohio State’s coordinator for Love Data Week, Maureen Henry , with questions. Learn about the events , Learn how to participate in the competition , and Learn more about International Love Data Week .
A new catalog from life sciences supplier Takara Bio USA is available in the supplier website section of Buckeye Buy for university users. See the Business and Finance Takara Bio USA catalog page for more information on Ohio State's contract with this supplier.
The existing hosted catalog from Takara BIO USA will be removed at the close of business on Friday, January 5 . Contact the Marketplace Team with catalog or order placement questions.
Microsoft is changing behind-the-scenes sharing processes, which may affect sharing with some collaborators outside of Ohio State, beginning in January. These changes will not impact sharing between the university and the medical center.
Some Supplier Invoice and Supplier Invoice Requests enhancements will be moved to production the week of Monday, December 18 .
Notification Updates for Supplier Invoice Requests:
There will be increased visibility on canceled and denied requests. Approvers and Initiators will be notified if these actions occur. Notifications will now be sent at the Supplier Invoice completion instead of the Supplier Invoice Request completion. This way requesters are notified at the time the Invoices are approved rather than at the start of the Supplier Invoice Process. If SIR amount changes after the SIR is submitted the requestor will be notified.
Notification Updates for Supplier Invoices:
There will be increased visibility for the Requisition Requester and prior approvers on denied requests. The Supplier Invoice Initiator of Internal Order Billings will be notified if anyone cancels or denies the invoice they entered.
Effective January 1, 2024 , the mileage reimbursement rate will increase from 65.5 cents per mile to 67 cents per mile for all business miles driven from January 1, 2024, through December 31, 2024.
Contact the Travel Office with questions at travel@osu.edu or 614-292-9290.
Business Process Approval Times – Supplier Invoice Request Reporting Enhancements:
Enhancements have been added to the output of both the "Business Process Approval Times – Supplier Invoice Request (SIR) Detail" and the "Business Process Approval Times – Supplier Invoice Request Summary" reports. The enhancements include two new columns on the output of each report, one to display the approval time for Business Operations Center Leads and one to display the approval time for Grants Operations Center Leads. These additions are due to the change in workflow on Supplier Invoice Requests where they now route to Service Center Leads on the SIR rather than routing for approval on the Supplier Invoice.
The Spend Report Exceptions Dashboard will be retired on Friday, December 29 . Please utilize the "Exceptions Dashboard" as it has the latest in exceptions reporting available. Alternatively, the "Schedule A Report" task can be used to run the "Exceptions Report Group." This allows users to run three exceptions reports with one set of prompts and all reports will be downloaded into one Excel file.
Miscellaneous Payment Enhancements:
"Find Miscellaneous Payment" reports have been updated with additional prompts to allow users to see information for their specific college or unit cost centers that must be recorded on OSP worktags as part of the cash advance for human subjects process. To view cash advances for human subjects on OSP grants associated with your specific college or unit, enter the Requester’s cost center or cost center hierarchy as of the date the Miscellaneous Payment was submitted. See further information in the Reporting Tip shared via the Business and Finance site.
There is a new Graduate Fee Authorization job aid available through the online Administrative Resource Center (ARC). Updates have been made to clarify fees for students with multiple appointments and the tuition splits associated with them. Information about Period Activity Pay (PAP) semester deadlines has been previously shared via NewsLink for AU23 and SP24 .
