Important Request to Verify Area System Users for 2024

One of the methods used by the Office of Technology and Digital Innovation (OTDI) to safeguard Ohio State’s restricted data (e.g. student, alumni, faculty and staff information, patient medical records, research data, etc.) is the annual review of user access for the university Workday Financials, Human Resources, Medical Center Financials, and Student Information Systems.

The Digital Security and Trust – Identity and Access Security Operations team reaches out each year and asks Data Stewards, unit security contacts and other administrative system contacts across campus, to verify and approve who has access to key systems in their area.

This is a large undertaking and one where both Digital Security and Trust and OTDI need your cooperation. If you are a Data Steward, unit security contact or an administrative system contact, please be on the lookout for an email from Digital Security and Trust – Identity and Access Security Operations with information and/or instructions on how to verify Finance and HR and SIS users in your area for 2024. The email will be sent during the week of Monday, May 6, 2024, with a request to confirm area users by Friday June 7, 2024.

If you are not a unit security contact or administrative system contact, but you are a system user, you can still help by asking your manager if they have confirmed you as a system user for the current year.

Quick confirmations and responses from approvers during this process will ensure compliance, which helps prevent any third-party audits that could result from areas not confirming the system users under their purview.

Thank you in advance for your cooperation. If you have any additional questions about this process, please contact Digital Security and Trust – Access Security Operations at otdi-access@osu.edu.