All issues reported in the 5/15 Newslink related to Misc. Payment Requests have been resolved by Workday. Workday provided a fix that Ohio State has applied to correct all Misc. Payment Requests affected by this issue. These journals are all now posted in period 11 (no prior periods affected). Thank you for your patience. See the full post to read about the original issues.
All issues reported in the 5/15 Newslink related to Ad Hoc Bank Transactions have been resolved by Workday. Workday provided a fix that Ohio State has applied to correct all Ad Hoc Bank Transactions affected by this issue. All Ad Hoc Bank Transactions have now successfully loaded to Workday and journals are all posted in period 11 (no prior periods affected). Thank you for your patience. See the full post to read about the original issues.
To avoid potential accounting issues, the cut off time to approve any requisitions, supplier invoices, purchase orders, change orders, or expense reports is noon on Friday, June 30, 2023. It is highly recommended to have everything approved on Thursday, June 29, 2023. These activities may resume on July 1.
Starting at noon on Friday, June 30, 2023, the university will start a “roll-forward” process, which will run until the process is complete. System slowness may be experienced during this time. This process will automatically update the budget date to July 1, 2023, on all purchase orders, requisitions and supplier contracts with open commitments/obligations created before July 1, 2023. Any Commitments/Obligations based on the remaining balance, not yet invoiced, will be moved to FY 2024. Invoices matched to these POs and supplier contracts following the “roll-forward” will carry a July 1, 2023 budget date.
Please refer to the Unit Year End Checklist for other important year end timeline information and tasks that need to be performed. Please continue efforts to close out as many old items as possible to help with the roll-forward process.
The logic for Cost Center Hierarchy Level 6 and Cost Center has been updated to provide units with visibility to all Credit Card Transactions for their area, including those assigned to External Committee Members.
These fields and report prompts have been mapped using text fields to the Cost Center number and corresponding Cost Center Hierarchy Level 6 that was provided on the PCard Application instead of the Cost Center currently assigned to the Expense Payee or Card Manager for the transaction.
Create “My Lists” (Favorites) in Buckeye Buy - This functionality has been retired with the new Workday ordering process. Supplier- Round-trip set-up & Maintenance - Procurement Professional - This functionality has been retired with the new Workday ordering process. Create a Requisition Using the Requisitions Application - This information has been combined into the Create a Requisition to Procure Goods and Services job aid.
In May 2022, we began the transition to eduroam and device-based authentication. Last fall’s incoming students started their Ohio State career by connecting to eduroam and immediately gained one major benefit of this new authentication method – they will never have to reconfigure their Wi-Fi connection when they update their Ohio State password semi-annually. May 2023 marks the move to phase two of the eduroam project: getting remaining devices configured to connect to eduroam before osuwireless retires in summer 2024.
The Data Governance team facilitates the development of working groups, composed of faculty and staff from across the university and medical center, for the purpose of creating standardized institutional definitions.
The Data Governance team is now ready to kick off the working group for Pronouns and Legal Sex institutional definitions. To attend the upcoming session, check out the full post and use the registration information provided.
The PCard Office is now offering an additional training course titled, PCard Use and Responsibilities . This is a more comprehensive training option than the PCard Overview course offered at BuckeyeLearn.
This live and interactive course is designed for Cardholders, Card Managers, Card Users, and individuals that support the PCard transaction expense process. The course provides a comprehensive review of PCard Use and Responsibilities with live demonstrations and participant engagement.
As you start summer term and begin preparations for autumn, the Office of Technology and Digital Innovation (OTDI) wanted to share some updates and reminders about teaching and learning tools available at Ohio State. You may experience some new features in CarmenCanvas and...
Changes to Buckeye Buy are now live! The job aids associated with ordering goods and services are now updated in the Supply Chain section of the Administrative Resource Center (ARC). For a list of updated job aids, view the list in a previous NewsLink article .
Now that we are live with the new ordering process, there are a few reminders to share including a comparison of the former requisition process with the new requisition process via the Workday Requisition Crosswalk and a few recorded demos of the new process. See the full NewsLink post for these details and more.
