Microsoft has been making updates to several of its tools, and a new version of Outlook is on the horizon. As part of this update to Outlook, Microsoft will no longer be supporting the Zoom plug-in—instead, you will be able to use the Zoom add-in for Outlook.
Beginning on Friday, May 24 , delegation will be enabled on several Workday business processes. Prior to this change, delegation was only enabled on time tracking and financial business processes. These changes will make the functionality available to human resources business processes.
If you have a step in the process, you will be able to use the "Request Delegation" task to temporarily delegate your work to an appropriate individual because you will be out of the office or otherwise unavailable to complete or approve transactions in Workday. Delegation will be available for the business processes listed below. See the full post for a delegation job aid link as well as more details about the benefits of this expanded functionality.
Add Additional Job Assign Costing Allocation (Cost Center Manager was added with the position control project) Change Job Change Organization Assignments for Worker Create Payroll Accounting Adjustments Edit Position Edit Position Restrictions Job Requisition Offer Period Activity Pay Request Compensation Change Request One-Time Payment
Effective May 24, 2024 , a revised interim Earnings Operations policy will be issued. Changes were made to advance compliance with current Office of Management and Budget Uniform Guidance, the authoritative set of rules and requirements for federal awards management, and thereby reduce the risk of waste and misuse of federal funds. These changes are listed below.
Refreshing the definitions of the different types of earnings operations. Requiring earnings operations to use the proper accounting processes. Requiring earnings operations to post their fees publicly. Providing guidance around the tracking and recording of capital assets. Requiring ERIK approval of any earnings operation that plans to charge federal grants.
To compliment the changes in the policy, a training on Earnings Operations is available in BuckeyeLearn.
Below are details about reporting changes as of May 20. See the full post for specific details about the changes.
Supplier Invoice Reports Updated to replace Deprecated Field: Several reports have been updated to remove deprecated field Supplier Category and replace it with an alternate field Supplier Category for Supplier. End users with saved filters will be impacted but a targeted email went out to this population on Monday, May 13.
Coming Soon: UNIV Remaining Encumbrances - Requisitions, POs, Spend Authorizations: A new report will soon be released to help end users identify transactions and their encumbrances that will roll forward add the end of the fiscal year. The new report is called "UNIV Remaining Encumbrances - Requisitions, POs, Spend Authorizations."
Project Sources and Uses Updates : The Report Project Sources and Uses has been updated and enhanced. Users with saved filters may need to use the "Manage My Saved Filters" task to update their filter to the new Time Period to prevent it from being overridden when using a saved filter.
As part of fiscal year-end planning, the annual supplier inactivation project will be transacted in Workday. There are 4,287 supplier candidates to be inactivated. These are suppliers with no invoices or purchase orders in the last thirteen (13) months. This analysis and review were performed by team members from Campus, Office of Sponsored Programs, and Wexner Medical Center. If you have any questions, contact Supplier Maintenance at BF-PRSM-WEBFORM@osu.edu .
The last check run for Accounts Payable will occur on Thursday, June 27, 2024 , and all approvals for those invoices will need to be completed prior to 10:00 a.m. on that day.
In observance of the July 4th holiday, there will be no check run for the week of Monday, July 1 through Friday, July 5 . This means that approvals will also need to be completed by 10 a.m. on June 27 . Otherwise, they will be included in the July 11 check run.
As a part of fiscal year-end activities, subaward supplier contract encumbrances will be closed out for FY24 and re-opened in FY25.
An encumbrance will not roll-forward into FY25 if a subaward supplier contract has an "Amendment in Process" status. This issue was confirmed in testing. As a result, the Office of Sponsored Programs (OSP) is providing guidance for subaward supplier contract amendments as detailed in the full post .
The suppliers of leadership coaching services listed below will now have single dollar line hosted catalogs in Buckeye Buy. Previously these suppliers were in Marketplace Quotes. Ohio State customers will receive quotes via email, which should be used to enter the order through the Buckeye Buy catalog.
Connect the Dots Consulting LLC Dawn Costick Innovative Leadership Institute Leader Onboarding Pyramid Resource Group
Magnetic Springs is back in buckeye Buy with a two-line catalog for either 5-gallon water service or filtration unit service. The pricing for each is visible in the long description of the item. Requestors should enter the expected total for annual service in the quantity field without decimal points. This will produce a one-line purchase order for the total amount of service through the year. The dollar line structure allows for multiple invoices to be paid during the service period. The account number, service location and best days for delivery must be included in the Memo to Supplier field of the requisition before service can begin. Each delivery location should be on a separate purchase order. See the Magnetic Springs contract book page for supplier contact information for new account set-up or customer service questions. The full post includes a visual that provides guidance for Magnetic Springs order entry.
The 16-digit number found on BuckID cards has been reclassified from S3 to S4 institutional data. This means that it is now considered restricted data and requires stricter safeguards due to its various applications, including functionality as a debit card number, potentially increasing the risk of identity theft and financial loss if compromised.
Note that this change does not apply to the staff or student eight or nine-digit ID number, which is also printed on BuckID cards. This number remains at an S2 classification level.
