NewsLink Articles
e-Activity Presentation Materials Available
The materials from the e-Activity session held Thursday, February 10, are available for viewing. The links to the e-Activity recording and slide deck can be found in the e-Activity folder. Note: If you have an osumc.edu address and receive an error when trying to access the files, use the "Request Access" link.
In addition, the updated job aids for these topics are available in the Administrative Resource Center:
If you need assistance with reports, please contact WorkdayImprovementTeam@osu.edu for Workday questions and orhelpdesk@osu.edu for e-Activity or PI Portal questions.
Organizing Your Work Session for the Research Community
Have you wondered how to access commonly used tasks and reports in Workday more easily? Do you have difficulty remembering an obscurely named report or all the search parameters to select when running a report? Would you like to learn how to use shortcuts and favorites to quickly navigate to the information you most often use? If you are curious about any of these features, this session on Wednesday, March 2 is for you!
Grants administrators will be sharing how they use these features to organize their work. Join us to learn some helpful tips for organizing common tasks, reports, shortcuts, and filters within Workday. The MS Teams session link is available in the full article.
OSU Find Assets Report
The "Find Assets" report allows users to view, analyze, and take action on individual business asset lifecycle events or edit the business asset.
The report received the listed enhancements during the week of February 21.
- The report will read shared asset worktags for: Cost Center Hierarchy, Cost Center, Grant or Project. Historically the report was unable to read shared asset attributes.
- Prompts will be added for Asset Class, Asset Type, and Purchase Order.
Enhancements coming to the "Credit Card Transactions – OSU" Report
Several enhancements are being made to the "Credit Card Transactions – OSU" report to improve performance and user experience. The changes will take place by the week of February 28. See the full NewsLink article for details about the enhancements.
Workday Unavailable Due to Planned Monthly Maintenance March 5
Workday will be unavailable due to planned monthly maintenance on Saturday, March 5, from 2 a.m. to 10 a.m.
Kronos and external dormakaba time clocks will be available, but employees using Workday to clock in and out should enter their hours once Workday is available again.
Health System Supply Chain users should note important information contained in the full NewsLink article.
"Find Requisitions" and "Find Requisitions by Unit – OSU" to be Decommissioned on March 31
Two Workday reports, "Find Requisitions" and "Find Requisitions by Unit – OSU" will be decommissioned on March 31, 2022. These reports will be replaced by two new reports coming soon named "Find Requisition Summary – OSU" and "Find Requisition Details – OSU." Users with saved filters for "Find Requisitions" and "Find Requisitions by Unit – OSU" are asked to delete them prior to the decommission date. See the full NewsLink article for details about the new reports.
In Progress Journals
“In Progress” journal entries that are older than 6 months will be cancelled beginning at the March month end close (April 7) and will be an on-going process. Self-review can be done by running the “Find Journals – OSU” report. You can select “In Progress” as the Status and put the initiator’s name under “Originated by” to narrow your search. The original initiation date can be found under “Status History” or “Process History” once you open the entry.
Regular reviews and cleanups are strongly encouraged. If the “In Progress” entries are needed, please have them approved to avoid potential cancellation.
Workday Unavailable Due to Planned Quarterly Maintenance Feb. 19
Workday will be unavailable due to planned quarterly maintenance on Saturday, February 19, from 2 a.m. to 2 p.m.
External dormakaba time clocks will be available, but employees using Workday to clock in and out should enter their hours once Workday is available again.
Health System Supply Chain users should note important information contained in the full NewsLink article.
"Find Supplier Invoice Summary – OSU" Report
The "Find Supplier Invoice Summary – OSU" report is in production. This report replaces "Find Supplier Invoices" and is enhanced to return more detail about supplier invoice transactions. The decommission of "Find Supplier Invoices" will occur the week of February 7. Please use "Find Supplier Invoice Summary – OSU" going forward.
The new report can be used to view invoice statuses and basic metrics, invoices in match exception, and search invoices based on a supplier. The report also returns one line for each supplier invoice.
Additionally, "Find Supplier Invoice Summary – OSU" returns results by each unique invoice and provides invoice header information such supplier, supplier invoice number, invoice amount, due date, discount date, and adjustment information.
Coming Soon: "Find Supplier Invoice Funding Detail – OSU" Report
The "Find Supplier Invoice Funding Detail – OSU" report is currently being tested and is slated for publication during the week of February 28. This report provides invoice line detail information including all invoice header details found in the "Find Supplier Invoice Summary - OSU" report as well as invoice line details such as items purchased, Ship-To Address, quantity of item line purchased, etc. It can be used to help support expenses or balances sheet activity in the General Ledger.