Hotel Direct Bill Payment Process Update

Ohio State will be terminating the Direct Bill Payment Solution for hotel accommodations with Corporate Travel Planners (CTP).

Historically, the Direct Bill payment solution (also referred to as prepayment) permitted a traveler to secure a hotel reservation and have CTP "front" the payment at checkout and bill against a Purchase Order issued by the requesting unit. However, after a thorough review of the process, it has been determined that Direct Bill created issues for the travelers at check-in/check-out and added additional administrative burden for the unit.

UNIV/OSUMC:

Hotel reservations for all UNIV and OSUMC units established after October 1, 2020 will not be eligible for Direct Bill Payment Process, but can be secured by one of the following options:

• Personal credit card payment (reimbursement)
• PCard (an Individual PCard in the traveler’s name is recommended)
• Cash advance (based upon travel policy eligibility – e.g. students)

Office of Sponsored Programs (OSP):

Hotel reservations for all OSP projects established after December 26, 2020 will not be eligible for Direct Bill Payment Process, but can be secured by one of the following options:

• Personal credit card payment (reimbursement)
• PCard (an OSP Individual PCard in the traveler’s name is recommended)
• Cash advance (based upon travel policy eligibility – e.g. students)

Note: It is recommended that travelers make timely plans to apply for a PCard before their next approved business essential travel.  

If you have any questions, please contact the Travel Office at 292-9290 or travel@osu.edu.