Deadline Set for FY20 Workflow and Interunit Journals

Ric Hunter | June 11, 2020

As the fiscal year comes to a close, it is important to point out that Journal Initiators and Approvers must check their worklists for journals that need to post to the current Fiscal Year (2020); this is especially critical for entries between business units:

  • UNIV and OSURF (Office of Sponsored Programs)
  • UNIV and OSUMC
  • OSUMC and OSURF

 

Due to different year-end closing schedules among the three business units (UNIV, OSURF, OSUMC) it's imperative that you adhere to the following "post by" schedule:

Workflow and Non-Interunit (Entries entirely within one Business Unit) Journals:

  • UNIV only journals: please post your journals by second close, 7 p.m. on Monday, July 20.
  • OSURF only journals: only journals: please post your journals and send your backup documentation to ospgrantsaccounting@osu.edu by 7 p.m. on Tuesday, June 30. Those not posted by June 30 will be denied. These journals will have to be re-entered using a FY21 journal date.
  • OSUMC only journals: please post your journals by second close, 7 p.m. on Monday, July 20.

 

Workflow and InterUnit (Entries between two or more Business Units) Journals:

  • UNIV and OSUMC related journals must be posted by 7 p.m. on Monday, July 20.

  • OSURF related journals must be posted and documentation sent to ospgrantsaccounting@osu.edu by 7 pm. on Tuesday, June 30 (in order for workflow to be processed by July 2).  Those not posted on the June 30 will be denied. These journals will have to be re-entered using a FY21 date.

**FAILURE TO MEET THESE DEADLINES WILL RESULT IN JOURNALS POSTING TO THE NEW FISCAL YEAR (2021)**

Also, please keep in mind that the cut-off for Interdepartmental Billings (IDBs) will be Thursday, July 2 for all business units.

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