FY23 UNIV Blanket Order Processing Time Period - April 18 to June 30

Blanket orders are used for transactions that occur very frequently (daily or multiple times a week), have a high variation of product types, have undetermined timing, and are not available in Buckeye Buy. This reminder is being shared in advance of the revised job aid being available. The job aid will be posted to the Administrative Resource Center by April 18 and linked to this communication.

All FY23 UNIV blanket purchase orders must be issued outside of Buckeye Buy. Requestors should select the “blanket purchase order” requisition type and complete the request per the Create a Blanket Purchase Order job aid found in the Administrative Resource Center (ARC). Please note, the "Request Date" of the requisition should not be future dated. University funded blanket requisitions should align with the July through June fiscal year calendar.   

Monthly service orders (formerly term orders) for uniform service, pest control, office coffee and water service, floor mat replacement, lawn care and snow removal should also be issued on service line blanket requisitions, outside of Buckeye Buy.

Accounts Payable advises users to include the service to be provided and frequency in the description line of the requisition. It will also be helpful to include the expected term agreement details in the memo to supplier field (example, $50.00/month for 12 months).  

Blanket requisitions issued to non-contract suppliers for purchases beyond the competitive bid limits must be accompanied by a waiver of competitive bidding form and written justification.

https://busfin.osu.edu/sites/default/files/instructionsforwaiver.pdf 

https://busfin.osu.edu/sites/default/files/requestforwaiver.pdf 

FY23 blanket order requisitions must be received by Central Purchasing between Monday, April 18 and Thursday, June 30 to allow for adequate processing time.

Contact the Central Purchasing Operations team at BF-PRSM-OSUPUR@osu.edu