Auto parts supplier AutoZone has joined Buckeye Buy with a supplier website catalog. At login, users will select from a drop down of university locations before searching for product. The location selection will determine which AutoZone store will fulfill the order.
The "Find Supplier Invoice Request (SIR) Summary - OSU" report will be enhanced with an additional set of date prompts.
Prompt "Supplier Invoice Request Completed Date on or After" and "Supplier Invoice Request Completed Date on or Before" fields are added which allows users to run the report by when the supplier invoice request completed consistent with other procurement reporting.
Updates were made to Module 1 of the 2 part Internal Order Billing BuckeyeLearn training . These updates reflect invoice workflow changes that were made in May 2024 and provide a better learning format for end users.
A new BuckeyeLearn Curriculum called " The Buying Experience " is now live. This is a 6-module curriculum covering the most used Requisition types for new employees. These can be taken as a full curriculum, or each one can be watched as a stand-alone course.
Two new supplier websites are available in Buckeye Buy.
The Kurt J. Lesker Company has joined Buckeye Buy with a supplier website catalog of vacuum products and systems. The supplier contact is Rich West at richw@lesker.com .
GenScript offers molecular biology products and services in their supplier website catalog. The supplier contact is Dorcas Lohese at dorcas.lohese@genscript.com .
A new university-wide contract for Flowers and Occasion Gifts was recently awarded to six suppliers. The Sourcing Team has pre-negotiated rates, discounts, and terms with suppliers for use by the university through a competitive bid process.
The suppliers include 1-800-Flowers, Donna’s Delicious Dozen, Flourish Bespoke Floral & Event Decor, Orchard Lane Flowers, Spoonful of Comfort, and University Flowers
Beginning Thursday, October 24 , two new fields will be added at the header level of a requisition. These new fields are "Freight" and "Other Charges." This change will allow end users to account for any freight or additional handling charges noted on a quote without adding a line item to the requisition. Amounts entered in these fields will carry over to the corresponding purchase order to allow for invoice matching. Please note, the freight and other charges amounts will add to the purchase order encumbrance and will liquidate once invoiced.
Several reports will have two new columns added to the output of the report, one for "Freight" and one for "Other Charges." These changes are related to the ability to add these amounts to the header of a requisition. The reports updated are listed in the full post.
Two supplier invoice matching rules will be updated on Thursday, October 24 . The changes detailed in the full post will be made for the University only.
A bid was done for gift cards and incentives, resulting in contracts being awarded to two suppliers – Virtual Incentives and Tango. These contracts are available for university-wide use for digital and physical gift cards. Contract information can be found on the appropriate contract book pages .
Virtual Incentives should be the primary supplier of gift cards due to an 8% contract discount on virtual gift cards. This includes priority over direct orders from brands such as Amazon. Any Amazon gift cards should be ordered from Virtual Incentives, not Amazon, in order to receive the discount. Users can select from many different brands and products, including Virtual Visa and Amazon. Please see the ordering instructions on the contract book page for details.
Please contact Steve Hronek.9@osu.edu , Commodity Manager, with any questions.
During the week of September 9 , Ohio State will start utilizing the auto-close functionality provided by Workday for university purchase orders for goods. When a university purchase order for goods meets the criteria listed below, they will automatically close.
- Fully received: where all quantities ordered have been marked received in Workday
- Fully invoiced and paid: when all the quantities ordered have been invoiced and payments have all been issued to the vendors
This will only apply to purchase orders where these criteria are met after September 9. If your purchase order has already been receipted and fully invoiced/paid prior to September 9, they will have to be sent to the Service Center through the current closure process.
Please pay special attention when building/approving requisitions for goods lines to ensure that the quotes match the requisition. Contact the Service Center if you have questions on how to build requisitions.
