FY26 Blanket order entry can begin on Monday, April 14, 2025 . A new workday enhancement will be turned on the week of April 7th to allow for future dated requisitions. Prior to this enhancement, users were instructed to current date blanket requests, and then the Controller's Office had to run a manual job during month end close in April and May to roll the encumbrances into the future fiscal year.
With the new enhancement, all FY26 blanket order requisitions should be entered as future dated requests (request date of 7/1/25) . The corresponding purchase order (PO) document dates and encumbrances will also be future dated, so they are correctly recorded for FY26. The PO will be issued after the requisition is fully approved.
See the full post for more details to be aware of with this enhancement.
Listed below are the latest Buckeye Buy supplier website updates. Contact BF-Marketplace@osu.edu with any catalog search questions.
1-800-Flowers has a new supplier website offering 17 brands of floral, gourmet foods, and personalized gifts. See the Flowers and gifts contract page for details.
Sherwin Williams offers a large selection of paint products and supplies in their supplier website. See the Sherwin Williams contract page for details.
Special order gases and Requisitions Supplier ID: Non-catalog requisitions to the gas warehouse must be issued to supplier SPL-0041701 Special Orders - UNIV Gas Cylinder Warehouse. Contact the Gas Warehouse at BF-GasWarehouse@osu.edu or call 614-292-2543 with questions.
Continental Office's supplier website now offers a “Value Products” category which features new value-priced chairs and standing desks. Select the “Value Products” option on the left margin of the catalog landing page to view the selection. See the full post for a screen shot visual of the new category offering.
Dublin Cleaners and Snow White Cleaners have been awarded new OSU contracts for dry cleaning services. Both suppliers have one-line service catalogs in Buckeye Buy under the Search Catalog link. See the Business and Finance news item for more details and supplier contact information.
SL Events and Conferences (formerly University Catering) has a new catalog for full-service catering under the Search Catalog link in Buckeye Buy. Some users have had difficulty finding the catalog because of the recent name change. Contact SL Events and Conferences https://slec.osu.edu for more information on their event planning and menu options.
Requirements have been updated to provide guidance on how employee vs independent contractor work at Ohio State should be classified.
If you plan to hire certain types of individuals or businesses for work in your area, you must follow these requirements to ensure they are correctly classified as employees or independent contractors. The Independent Contractor Guidelines provide an overview of the process for how to evaluate independent contractors and are available on the Purchasing website.
Additionally an Independent Contractor form is available on the Policies and Forms page of the Business and Finance website. This form is a decision-making and documentation tool which is to be used by departments when purchasing services from individuals.
Fastenal is the contracted supplier for building maintenance supplies and janitorial products. University purchases for these items must go through Buckeye Buy. And if you’re a frequent user of the Fastenal catalog in the supplier website section of Buckeye Buy, you may be able to save time with order templates.
A new spend category has been created for Catering Equipment Rental (SC11037). Please use this spend category for the service of renting out specialized equipment and tools used for catering events, parties, and gatherings, such as: Tableware (e.g., plates, glasses, cutlery, napkins), Beverageware (e.g., cups, mugs, wine glasses), Event furniture (e.g., tables, chairs, linen), Party tents, Serving equipment (e.g., chafing dishes, food warmers, platters, serving trays), and Bar equipment (e.g., cocktail shakers, ice buckets, bar counters).
These rentals provide the necessary gear to prepare, serve, and store food without having to purchase these items outright.
In preparation for the combined federal and state filing changes, the Payee Setup Form along with the Miscellaneous Payee and Miscellaneous Payment Request tasks will be updated to include additional address prompts for 1099 income reporting when the state in which work is performed differs from the state associated with the payee’s primary address. The changes listed in the full post will occur on January 17.
Please do not begin entering FY26 blanket purchase orders until April 14, 2025. More information and detailed instructions on creating FY26 blanket purchase orders is forthcoming.
New hosted catalogs for drop-off and full-service catering and event equipment rental services are now in Buckeye Buy. These catalogs have replaced "The Catering Marketplace" supplier website which was removed from Buckeye Buy at the close of business on Friday, December 27 . See the full post for answers to common order placement questions.
To assist with the year-end procurement roll-forward process, the Controller’s Office will be analyzing and closing out old internal and external Purchase Orders (PO) which meet the parameters listed below.
POs that are over two years old which have not been invoiced in the previous year (excluding POs for multiyear service contracts that are only billed annually, those related to construction projects beginning with "PJOSU," OAKS type POs, and those that are FD520 grant related).
This will occur the last week of December 2024. As a reminder, this process occurs on a 6-month closure cadence (during the last week of December and the first week of June each year). To see what POs will be closed as part of this process, run the "Find Purchase Order Details – OSU" report, and filter using the above parameters and the "last invoice date" column.
Once POs are mass closed, if there is a true need, they can be reopened by the service center if the transaction is within the same fiscal year. If you see that a PO is closed and believe it was closed in error, review the process history of the PO and contact the user who closed it. Users with the Spend Analyst security role can view who closed POs in the PO process history.
While this is a semi-annual cleanup effort, units are still required to work with service centers to close POs on a regular basis and once it is apparent the PO will no longer be used.
