New to Marketplace Quotes (in the supplier website section of Buckeye Buy) is Neverman Construction (disaster recovery), Eagle Exhibit LLC (trade and product show displays), Hamburg Fireworks Display Inc., Landscape Forms Inc. (outdoor furniture), Sauder Manufacturing Co. (residential furniture), Autumn Theodore Photography LLC, and Emma Parker Photography LLC.
New hosted catalogs (under the Search catalog link in Buckeye Buy) is Harrell’s LLC (landscape and horticultural products).
New Internal supplier hosted catalogs includes Genomics and Microbiology Solutions (bioinformatics and genomic sequencing services) and University Catering (for recurring events only).
Changes are being made to help users leverage the Requisition Worklet to manage their requisitioning process.
Users of the "Create Requisitions" task will now see a "Try new Experience" button. This will redirect them to use the Requisition Worklet. Additionally, for Requisition Worklet users, on the top of the page to the left of the shopping cart, a new question mark icon will be available that when clicked will provide basics on how to use the tool. Stay tuned for more detailed information regarding the buying experience.
Beginning Friday, March 15 , all non-PO internal supplier invoice lines over $5,000 tied to the OSP Grant Hierarchy will route to the Grants Shared Service Center for review prior to posting. This review is to help ensure that grants are charged only approved internal billing rates, charges are in compliance with the grant agreement, and have appropriate supporting documentation. If there are no published rates and/or the rates do not match what is itemized on the requisition/quote or invoice that supports billing to OSP grants, the Grants Shared Service Center will be sending back the transactions.
New “stand-in” supplier called “SIR New Supplier Request - SPL-0000012” was created to aid end users in submitting payment requests via "Supplier Invoice Request" when a new supplier is being requested.
Buckeye Buy internal supplier catalogs now have a Preferred tag assigned to them in Workday. To limit your search to internal supplier catalogs, enter an item description and check the Preferred box in the Item Tags section in the left pane.
See the full post for a screenshot visual example and check out the Buckeye Buy User Guides page for the complete list of internal supplier catalogs in Buckeye Buy.
An update has been made to the notification that is sent following approval of a Spend Authorization if a cash advance is included. Spend Authorizations that include cash advances will now receive an alternate notification with content specific to cash advance policies.
The "Miscellaneous Payment Request" business process has been modified to route Petty Cash/Human Subjects associated with Office of Sponsored Program (OSP) Grants to the OSP accountants.
Accordingly, "Business Process Approval Times - Miscellaneous Payment Request Details" and "Business Process Approval Times - Miscellaneous Payment Request Summary" have been updated to reflect the new security role in the approval process.
The week of Monday, February 5 , two additional approvals will be available in the Supplier Invoice Business Process listed below.
New Approval for Cash Manager – Treasury will approve any requests to external suppliers when the supplier has a Payment Type of "Manual" or "Wire" and the total invoice amount is greater than or equal to $1 Million. New Approval for Export Control Specialist is available as an ad-hoc approval for Accounts Payable to add in as needed.
The Controller’s Office and Financial Planning & Analysis (FP&A) require that all earnings operations who bill internally, publish their FY24 internal rate/fee listing on their website by February 29, 2024 . If this information is not hosted on a website, please describe exactly where the information is generally available to internal customers (e.g. catalog in Workday, eRAMP etc.). Please use this survey to submit the required information to the Controller’s Office by this date. This information will be added to the internal service provider listing available on the Purchasing website .
Important Notes: If this information is not reported to the Controller's Office by the deadline via the survey, the internal service provider will be deactivated (unable to bill) until it is provided. This information will also need to be updated and maintained with new rates as they are approved/established.In addition, historical rate information must also be maintained for audit purposes.
As a reminder, departments must use the appropriate process for internal transactions, which is the new internal order billing process. Journals and cost transfers are not to be used for earnings/internal billing activity. The department must also use the appropriate FDM structure, revenue/spend categories and ledger accounts to record activity. Any rate changes must be approved by FP&A and the Controller’s Office before being used. All rates must be calculated using appropriate costing principles.
Internal Order Billing 1 and 2 have been updated. If you were in progress in this training you should have received and email from the training team advising that you will need to restart the course because the previous link will no longer be active.
