The suppliers of leadership coaching services listed below will now have single dollar line hosted catalogs in Buckeye Buy. Previously these suppliers were in Marketplace Quotes. Ohio State customers will receive quotes via email, which should be used to enter the order through the Buckeye Buy catalog.
Connect the Dots Consulting LLC Dawn Costick Innovative Leadership Institute Leader Onboarding Pyramid Resource Group
Magnetic Springs is back in buckeye Buy with a two-line catalog for either 5-gallon water service or filtration unit service. The pricing for each is visible in the long description of the item. Requestors should enter the expected total for annual service in the quantity field without decimal points. This will produce a one-line purchase order for the total amount of service through the year. The dollar line structure allows for multiple invoices to be paid during the service period. The account number, service location and best days for delivery must be included in the Memo to Supplier field of the requisition before service can begin. Each delivery location should be on a separate purchase order. See the Magnetic Springs contract book page for supplier contact information for new account set-up or customer service questions. The full post includes a visual that provides guidance for Magnetic Springs order entry.
Website Design and Development Suppliers in Marketplace Quotes:
Ohio State and the Medical Center conducted a bid to prequalify and contract with suppliers capable of website development and design. See the Website Design and Development Summary post on the Business and Finance site for more information about the suppliers listed below and more.
Blanket orders are used for transactions that occur very frequently (daily or multiple times a week), have a high variation of product types, have undetermined timing, and are not available in Buckeye Buy.
All FY25 UNIV blanket purchase orders must be issued outside of Buckeye Buy. Requestors should select the “blanket purchase order” requisition type and complete the request per the Create a Blanket Purchase Order job aid found in the Administrative Resource Center (ARC). Please note , the "Request Date" of the requisition should reflect the date the requisition is created and should not be future dated . University funded blanket requisitions should align with the July through June fiscal year calendar.
Monthly service orders (formerly term orders) for uniform service, pest control, office coffee and water service, floor mat replacement, lawn care and snow removal should also be issued on service line blanket requisitions, outside of Buckeye Buy.
Accounts Payable advises users to include the service to be provided and frequency in the description line of the requisition. It will also be helpful to include the expected term agreement details in the memo to supplier field (example, $50.00/month for 12 months).
Reminder: Encumbrances for blanket purchase orders associated with fiscal year 2025 will first post to fiscal year 2024 until a manual job is run at month-end to move the encumbrance into fiscal year 2025. The process will look for any blanket purchase orders created after April 15, 2024 .
B&H Photo will be closed for Passover beginning at 2 p.m. on Friday, April 19 through Tuesday, April 30.
However, you can still generate quotes, place orders, and submit purchase orders through the supplier website in Buckeye Buy on specific days during the closure. Note that product will not be shipped until B&H reopens on Wednesday, May 1. Purchase orders issued during the closures will still be accepted but product will not ship until B&H reopens.
Online only ordering dates:
Monday, April 22 Thursday, April 25 Friday, April 26 Sunday, April 28
Complete closure dates:
Tuesday, April 23 Wednesday, April 24 Monday, April 29 Tuesday, April 30
On Friday, March 29 , an update will be made to transaction routing for Service Centers. Previously, for individuals assigned both the Rep and Lead security roles (Business Operations Service Center or Grants Operations Service Center) the transaction did not route for an additional approval. Moving forward, this feature will be turned off. If an individual has both security roles (Rep and Lead) the transaction will now route for an additional approval.
Beginning Monday, March 25 , Internal Service Providers can print copies of their Workday invoices into a standard OSU PDF format. Run the new "Internal Order Billing Supplier Invoice Printing" report by entering your supplier and a designated time frame. Once the report renders, click the "Print" button on the left of the screen to print the invoices.
Please do not begin entering FY25 blanket purchase orders until Monday, April 15 . More information and detailed instructions on creating FY25 blanket purchase orders will be posted in a future NewsLink article. As a reminder, blanket POs should only be used on a fiscal year basis for the fiscal year it is intended for (unless otherwise noted with a service end date).
