Coming in May, the Buckeye Buy shopping experience will transition from the current third-party website (GHX Procure) to being all self-contained within Workday.
Bringing the Buckeye Buy experience directly into Workday simplifies the “shopping” process for end users. It also allows end users to see the different stages of their orders through the procure-to-pay lifecycle. See the full post for more details and information about the benefits of this change.
As we prepare to move ordering of goods and services into Workday, a change is coming for supplier contracts. Existing supplier contracts used for procurement in Workday as of February 10 may have a suffix of “Do Not Use” added to the contract name. A new contract with the original name will be created as of February 10. The original contract will remain open until fiscal year end close to allow open transactions to process against it, which means both the old and new contracts will be active and available at the same time. Once the new contracts are created, refrain from using the contracts with the suffix “Do Not Use” in the contract name.
As part of the project to move ordering within Workday, Buckeye Buy ordering will be unavailable on Monday, February 6 and Wednesday, February 8, from 5 p.m. to midnight each day .
Health System Supply Chain users should note important information contained in the full NewsLink article.
In May 2023 , ordering of goods and services will take place within Workday instead of being directed to GHX. Some changes will be made in Workday leading up to going live with the new process. One of those changes is how supplier contract information from MediTract and OnBase is loaded into Workday. Currently, when a contract transfers to Workday, it is put under the "Combined - The Ohio State University" company. This set up allows users with access to view any supplier contract negotiated for the University, the Health System, or OSU Physicians.
In February 2023 , the setup will change and the company listed on the supplier contract header will be the contract owner. Only users with access to view supplier contracts under the contract owner company will be able to view those supplier contracts. If you need access to view supplier contracts under a different company, work with your security liaison to request access. See the full NewsLink article for more details about the February changes .
A new custom notification was implemented into Workday production on Friday, January 20 . Specifically, this notification will be for the requisition requester and will relate to Blanket PO’s and invoice total amounts.
Anytime a Blanket PO is greater than or equal to 90% of the total invoice amount, a notification will go out to the requisition requester. This will allow the requester to add additional funds, if needed.
If you have questions on how to add funds to your purchase order reach out to your service center representative or buyer.
Workday will be unavailable due to planned monthly maintenance on Saturday, January 14, from 2 a.m. to 10 a.m.
Kronos and external dormakaba time clocks will be available, but employees using Workday to clock in and out should enter their hours once Workday is available again.
Health System Supply Chain users should note important information contained in the full NewsLink article.
Workday will be unavailable due to planned monthly maintenance on Saturday, December 10, from 2 a.m. to 10 a.m.
Kronos and external dormakaba time clocks will be available, but employees using Workday to clock in and out should enter their hours once Workday is available again.
Health System Supply Chain users should note important information contained in the full NewsLink article.
During the upcoming Academic Recess, several Procure to Pay (P2P) services will be suspended, including General Warehouse, Surplus, Mail Services, and Outbound shipping via UPS and FedEx.
Central Receiving and Gas Warehouse will also be closed but will have limited staffing available to process expedited shipments and compressed gases for use at Wexner Medical Center, Health Science Clinics, and critical University Research.
Normal campus deliveries will resume Tuesday, January 3, 2023 . Please plan accordingly if you are expecting a critical shipment during the Academic Recess. Make arrangements for delivery prior to or after the closure to safeguard your shipment.
Workday will be unavailable due to planned monthly maintenance on Saturday, November 19, from 2 a.m. to 10 a.m.
Kronos and external dormakaba time clocks will be available, but employees using Workday to clock in and out should enter their hours once Workday is available again.
Health System Supply Chain users should note important information contained in the full NewsLink article.
Buckeye Buy catering orders for Columbus campus events must be placed through the Catering Marketplace. The Catering Marketplace is a multi-supplier round trip catalog of drop-off and full-service caterers and event equipment rental suppliers.
See the Catering Marketplace user guide for supplier search and order entry tips. Please note that full-service caterers and event rental suppliers require a request for quote from the customer through The Catering Marketplace before they can provide a quote in return.
