Workday will be unavailable due to planned quarterly maintenance on Saturday, May 20, from 2 a.m. to 1 p.m.
Kronos and external dormakaba time clocks will be available, but employees using Workday to clock in and out should enter their hours once Workday is available again.
Health System Supply Chain users should note important information contained in the full NewsLink post.
Workday will be unavailable due to planned monthly maintenance on Saturday, March 4, from 2 a.m. to 9 a.m.
Kronos and external dormakaba time clocks will be available, but employees using Workday to clock in and out should enter their hours once Workday is available again.
Health System Supply Chain users should note important information contained in the full NewsLink post.
The first of Workday's two major releases in 2023 of enhancements and new functionality is scheduled to move to production on Saturday, March 11, from 2 a.m. to 5 a.m. Workday will be unavailable during the maintenance period.
Many of the changes coming in this release will not be immediately noticeable. A Workday 2023R1 job aid is available in the Administrative Resource Center (ARC) that explains the changes that will be noticeable, in more detail. Review the full NewsLink post for more information about the maintenance.
On Thursday, June 9, from 12-12:45 p.m., join a virtual session focused on improving competencies around Workday reporting. This session will focus on the OAA - Academics report and ways to use that report to answer common business questions in academics. In addition, the data analytics team will be available to answer questions from attendees on reporting topics. It will also be recorded and shared. If you have questions, please contact Emily Noble . If you were unable to make it to one of the Office Hour sessions, you can find the recordings on the HR Office Hours teams channel under the Files tab.
Workday has two major releases of enhancements and new functionality annually, and the next release is March 12. This update includes a new search feature on the external careers site that allows a split view so applicants can view job details without leaving the search results page.
While this will primarily impact our external job applicants, the HR community needs to be aware of the changes should they receive questions.
Changes include:
New look and feel of the external career site starting March 12. Workday now appends the search filter/keywords to the end of the URL allowing for a direct link to filtered search pages, providing HR Recruiters with the ability to directly advertise specific filtered positions for their area(s). The page will retain the search criteria after clicking into a posting providing a split view, whereas before, the applicant had to reenter the search upon returning to the search page.
Workday has two major releases of enhancements and new functionality annually. The second release of 2021, named 2021R2 by Workday, is scheduled for Saturday, September 11, from 2 a.m. to 6 a.m. Workday will be unavailable during the maintenance period.
Many of the changes coming in the release are behind the scenes and will not be immediately noticeable. A Workday 2021R2 job aid is available in the Administrative Resource Center that explains the system changes that will be noticeable in more detail .
Data Stewards, security contacts, and administrative system contacts will be receiving an email from Digital Security and Trust – Identity and Access Security Operations with information and instructions on how to verify their area’s users for the coming year for specific Ohio State administrative systems. The system list includes Workday Financials, Human Resources, Medical Center Financials, Workday All Custom Reports, and the Student Information System.
Your attention regarding this mandated annual activity is very important. The email will be sent during the week of Monday, May 5, 2025 , with a requested deadline to confirm area users by Tuesday, June 3, 2025 .
The Principal Investigator Transactions Report is now available in Workday which allows Grants Administrators the ability to view non-personnel transactions initiated for their PIs for a given date range. The report mimics the weekly non-personnel transaction report that PIs receive from Workday. The report is a new tool to help Grants Administrators when reviewing Workday transactions with their PIs.
To access the Principal Investigator Transaction report, the individual will either need the "Faculty and Grants Administrative Analyst" (for PIs) or "Grants Administrator Analyst" (for Grants Administrators/Staff) security role in Workday.
Sources and Uses by Cost Center will be updated the week of Monday, March 24 . Pre-encumbrance activity will be added to the Encumbrance column so both are captued within the same column. The column name will change from Encumbrance to Pre-Encumbrance/Encumbrance.
Stemcell Technologies Inc. joins Buckeye Buy with a supplier website catalog of scientific research products at academic discount pricing. The catalog offers Bulk Import” and “Retrieve a Quote” options on the landing page for quick order entry.
