Airfare Expense Report Processing – FY23 Changes

Airfare purchased through Ohio State’s contracted travel agencies and charged to the university’s ghost card must be moved to the appropriate FDM (worktags) through an expense report.

Effective July 1, 2022 (FY23), Airfare transactions that are charged to the university’s ghost card with Corporate Travel Planners (CTP) or Concur will be submitted on an expense report by the Travel Office.

The Travel Office will submit an expense report that includes:

• Expense Line with Airfare Transaction $ (mapped to the approved spend authorization)
• Invoice/receipt from CTP/Concur
• Worktags from the spend authorization

The unit is responsible for:

• Changing worktags (if applicable)
• Verifying any personal travel combined with business (including cost comparison adjustments)
• Approving within 2 weeks of the expense report submission in Workday (including Traveler certification)

Units are expected to enter, submit and approve expense reports for any airfare purchased on the university’s ghost card with CTP/Concur during FY22 (or prior to July 1, 2022).  See Year-End Checklist for deadlines.

For questions, contact the Travel Office at travel@osu.edu or 614- 292-9290.