NewsLink Articles
"Find Internal Service Delivery Lines by Cost Center" Report Enhancement
The "Find Internal Service Delivery Lines by Cost Center" report has been enhanced to help tie the operational activity to the General Ledger. A new date range prompt has been added to this report to allow for searching ISD activity based on Accounting Date. Revenue worktags and Accounting Date (as a column) have also been added to the output of this report.
Workday Unavailable Due to Planned Quarterly Maintenance Oct. 22
Workday will be unavailable due to planned quarterly maintenance on Saturday, October 22, from 2 a.m. to 2 p.m.
External dormakaba time clocks will be available, but employees using Workday to clock in and out should enter their hours once Workday is available again.
Health System Supply Chain users should note important information contained in the full NewsLink article.
MS Office 365 Virtual Instructor-led Training Available
OTDI has partnered with Microsoft to offer virtual instructor-led training in October and November for many MS Office 365-centered topics, including Teams and OneDrive. Access the Mastering Microsoft 365 page in the Administrative Resource Center (ARC) and register. Please note that while MS Teams Calling sessions are listed, they are intended for pilot participants. MS Teams Calling will be available to the Ohio State community in 2023.
Competitive Bid Waiver Process Guide
The Central Purchasing team has produced a Competitive Bid Waiver Process Guide. The guide is a valuable resource for those preparing to request a waiver of the competitive bidding on the purchase of goods and/or services. A detailed description of the supporting documentation required of requestors and suppliers and tips for the proper entry of a bid waiver requisition in Workday are included.
The Frequently Asked Questions section addresses who is involved in the processing of waiver requests, and best practices for requesting waivers on multiple year purchases and requesting changes on purchase orders tied to existing waivers. A separate section also addresses requirements pertaining to competitive bid waiver requests related to The Office Of Sponsored Programs purchases.
Contact Central Purchasing at BF-OSUPUR@OSU.EDU with questions.
Tuition Assistance Key Dates Spring 2023
This article shares information about key dates for Spring 2023 tuition assistance (or fee authorization) processing as well as links to more information about the tuition assistance programs at the university.
Career Roadmap Move to Production in Workday
System changes, including Job profile updates that support the Career Roadmap initiative will move to Workday production Saturday, October 22, through Friday, October 28.
During this period, Workday will remain available; however, users may notice system slowness due to the high volume of transactions being processed as part of go-live activities.
Career Roadmap job profile changes will be effective November 1, 2022, for employees paid monthly and November 6, 2022, for employees paid biweekly and those changing pay frequency. Employees will be able to see their own job profile on their respective effective date.
For questions regarding Career Roadmap, please submit a ticket through hrconnection.osu.edu. Questions related to system performance should be directed to the IT Service Desk.
New Supplier Registration Site Available Oct. 17
Beginning Monday October 17, a new Supplier Registration site will serve as the registration form for new supplier requests. The site will replace the PDF form currently used by both the university and the Wexner Medical Center. The Supplier Registration site is powered by Workday and will help improve the quality of information we gather from suppliers and streamline the supplier request and setup processes.
See the full article for a summary of what's changing and a list of related job aids.
New Miscellaneous Payment Request Reports in Production, Older Reports to be Decommissioned
Two new Miscellaneous Payment Request Reports as described below are now in Production.
Find Miscellaneous Payment Request Summary – OSU: This report returns Miscellaneous Payment Request data based on header information such as status, payee, and total amount and can be used for basic metrics and transaction status tracking.
Find Miscellaneous Payment Request Details – OSU: This report provides detailed information on Miscellaneous Payment Requests including header information as well as line details such as funding and item description details when applicable.
"Find Miscellaneous Payment Requests – OSU” will be decommissioned on September 30. This report will be replaced by the first two new reports previously mentioned.
Users with saved filters and worklet configurations for “Find Miscellaneous Payment Requests – OSU” are asked to delete them prior to the decommission date. Saved filters can be applied to the new reports.
Report Enhancement: "Find Expense Report Summary – OSU" and "Find Expense Report Details – OSU"
New prompts have been added to "Find Expense Report Summary – OSU" and "Find Expense Report Details – OSU" that will allow both reports to be run by Approved Date. Additionally, "Find Expense Report Details – OSU" has been enhanced with a "Trackable Asset Lines Only" checkbox, allowing for easier tracking of this user selected field.
New Process Tips and Tricks: Match Exceptions
New tips and tricks information on the supplier invoice Match Exception process has been added to the Business and Finance website. This provides users with an overview of the business process and a crosswalk to additional resources.