NewsLink Articles
New University-Wide Contract for Flowers and Gift Baskets
A new university-wide contract was recently awarded to four flower and gift basket suppliers by the Sourcing team. Instances where you might order from these suppliers could include expressions of acknowledgement and support for life events such as birth or adoption of a child, injury/illness of an employee, or the injury, illness or death of an immediate family member, etc.
Prices and terms have been pre-negotiated with the awarded suppliers as part of a competitive Request for Proposal (RFP). The scope of these contracts includes floral arrangements, plants, unique themed gift baskets, and Ohio State themed cookies. See the full post for contract book details.
Institutional Definition Initiative
We use words like “student” and “employee” every day, but did you know that we don’t have standard definitions for these terms across the university and medical center? The Ohio State Data Governance team has launched a new initiative to standardize institutional definitions to increase clarity and accuracy in data reporting and analysis. As part of this effort, a team is facilitating the development of working groups, consisting of subject matter experts and data stewards, from across the university and medical center. Read on to see how you can get involved! https://it.osu.edu/offerings/data-services/data-governance/institutional-definition-initiative
Cybersecurity Days Oct. 19
Don't miss out! The Cybersecurity Days Colleague Forum for Ohio State faculty, staff and students is this Wednesday, October 19. Register now for your chance to learn about the university's cybersecurity threat landscape, its challenges, and help us develop innovative solutions for the future. Registrations accepted until the day of the event! https://cybersecurity.osu.edu/news-events/events/cybersecurity-days#colleague_forum
New Workday Training Tenant Available to All Users
A new Workday tenant is now available to all Ohio State Workday users for training and practice. Access in the training tenant will mirror access in production. All Ohio State Workday users have access to this training tenant; you do not need special security roles in order to use the training tenant. The tenant will be refreshed, or updated, from production every weekend, at minimum. The refresh timing is important because new employees and changes to existing employees, including access changes, will not be available in the tenant until it is refreshed.
Reporting 2.0 Simplifies Common BuckeyeLearn Reports for Managers
New Reporting 2.0 functionality in BuckeyeLearn allows managers to quickly view completed training information for their direct and indirect employees, covering many common training titles. Available reports include: Report = Support! [FY23], Institutional Data Policy 2022, and Digital Accessibility Policy 2022. Read the full post to learn more.
Graduate Tuition Assistance Expenses to Post Oct. 18
Expenses related to the tuition assistance benefit for eligible graduate students (graduate fee authorizations or GFA) are posted during the ninth week of the semester. For Autumn 2022, expenses will post on Tuesday, 10/18.
More information – including troubleshooting tips – about tuition assistance expenses is available in the Finance Considerations section of the Graduate Fee Authorization job aid in the Administrative Resource Center.
New Initiative to Create Institutional Definitions for Data Consistency and Clarity
We use words like “student” and “employee” every day, but did you know that we don’t have standard definitions for these terms across the university and medical center? The Data Governance team is launching an initiative to standardize institutional definitions and is seeking assistance from colleagues across the university and medical center.
Finance October Office Hours
October Finance Office Hours will be held from 1 - 2 p.m. on Tuesday, October 18. Use the MS Teams link to join.
Asset Coordinator Field Must be Populated for all Business Assets
A validation has been put in place during the asset registration process that requires users to populate an Asset Coordinator. A warning will be shown to the user if this field is left blank. As a reminder, per Ohio State policy, Asset Management requires this field to be populated for all business assets.
Training Inventory for Finance and Supply Chain
The Office of the Controller has compiled an inventory of available trainings for end users broken down by finance and supply chain areas. The inventory provides the course name with link, description of the course, security roles the trainings are recommended for and if the training is required or recommended. The inventory will be updated as courses are added or edits are made.