NewsLink Articles
Deadline Set for FY20 Workflow and Interunit Journals
As the fiscal year comes to a close, Journal Initiators and Approvers must check their worklists for journals that need to post to the current Fiscal Year (2020); this is especially critical for entries between Business Units.
Due to different year-end closing schedules among the three business units, it is imperative to adhere to the "post by" schedule described in the full article.
6/6 Planned maintenance affects Finance, HR and Student applications
During the weekend of Saturday, June 6, OCIO technicians will be performing maintenance that will affect multiple applications within the realm of our HR, Finance and Student systems.
From 5 p.m. on Saturday, June 6 to 11 a.m. on Sunday, June 7, PeopleSoft Human Resources and Buckeye Link (Campus Solutions/Student Information System) services will be unavailable.
New Department Budget Tables for Fiscal Year 2021
Employee’s active Department Budget Tables will be copied forward automatically on Tuesday evening June 23, 2020.
Future-dated changes beyond the current fiscal year may be entered on the existing FY2020 DBT on or prior to Saturday June 20. Changes will be copied forward as a part of this process. If you have already added a new FY2021 DBT, it will be preserved.
If additional funding source changes are needed after the FY2021 DBT tables have been created on June 23, remember to review the FY2020 and FY2021 DBT tables because your changes may affect both fiscal years.
Please contact Rob Hupp with questions.
How to Secure Your Home Office
We're settling into new ways of getting our work done, away from campus. Have you considered a safe home office also involves cybersecurity? Let The Ohio State University's security team equip you with the knowledge and tools to stay safe: visit the Cybersecurity for You (C4U) awareness platform! As you learn, you earn rewards like anti-malware and security tools for your personal devices. Help build a safer online community for your fellow Buckeyes.
June 2020 PCard Reallocation
The reallocation deadline for June 2020 is Monday, June 29.
Workday Terminology: Non-Employee Population
After Workday is live, you will see the term Non-Employee Population (NEP), which refers to any person affiliated with the university who does not have employment status. These types of individuals are often also referred to as “Guests.”
While certain types of NEP records will only be visible via Find People (such as Visiting Students), other NEP records will be visible in Workday. Guests whose information resides in Workday are classified in two distinct ways: Contingent Workers and Academic Affiliates.
What you need to do:
- Review the Non-Employee Population (NEP) Summary.
- Contact enterprise-project@osu.edu with questions.
UNIV Accounts Payable FY20 Year End Reminders
As FY20 nears completion, all UNIV invoices, pending approvals, and match exceptions need to be presented for payment or resolution by June 24, 2020. Note: Wexner Medical Center does not have a cut-off date.
FY21 UNIV invoices and purchase orders will not be processed until Wednesday, July 1, 2020.
Vendor invoices must include these key details: Invoice Number, Invoice Date, Remit to address, valid Purchase Order Number and Invoice Total. Any invoice missing key information cannot be processed and will be returned.
If you have any questions, contact the customer service team or call 614-292-6831.
UNIV Accounts Payable - Match Exception Reminder
Gentle reminder from UNIV AP that any invoice that is in a match exception status has not posted to the financial system nor has the vendor been paid for the goods or services. Match Exception reporting can be accessed any time via eReports. From this report, you can then review each invoice and purchase order in PeopleSoft and provide appropriate resolutions to our ME Team.
Refer to the Business & Finance Accounts Payable website for tips and related information or reach out to us at apmatchexception@osu.edu.
FY20 Receipts Deadline for Capitalized Assets and Tracked Non-Cap Assets
Asset Coordinators must enter receipts for capitalized assets and tracked non-capitalized assets into the Financials system by Friday, June 26 for the assets to be applied to FY20.
In addition, the Asset Management panels in the Financials system will be unavailable from 5 p.m. on Monday, June 29 until 7 a.m. on Wednesday, July 1 in preparation for the annual PIER report processing.
Direct any questions to Asset Management at assetmanagement@osu.edu or 614-292-6048.
Asset Coordinators - FY20 Physical Inventory and Equipment Review (PIER) Prep
Fiscal year-end is just around the corner, so now is the perfect time to start preparing for your 2020 Physical Inventory and Equipment Review (PIER) report. To make the review and submission process easier, here are a few things you can do prior to year-end:
- Make sure each asset has a current building/room location, tag number, and custodian name in the Financials system.
- Record new assets as received in the Financials system.
- Submit any necessary retirement, transfer, or surplus forms. Forms received after June 26th will be processed in the new fiscal year, and therefore will not be reflected on your 2020 PIER report.
To view an accurate representation of your unit’s current "in service" assets, you can run the AMB100DW – On-Line Assets and Equipment report in eReports to determine what changes need to be made.
Direct any questions to Asset Management at assetmanagement@osu.edu or 614-292-6048.
Disclaimer: The review and reporting period scheduled for the FY20 PIER is subject to university decisions made in the coming weeks as it relates to COVID-19. Asset Coordinators will be notified of any adjustments to the current schedule or process.