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Important Workday Implementation Freeze Dates for December and January

Publish date: December 11, 2020

The online Workday Calendar, provided by the Enterprise Project, shares a full listing of deadlines and system freeze dates as part of the move to Workday. Below is a listing of deadlines highlights happening through January 2021.

December 14:

  • Last day to submit eRequests (including eStores orders and reimbursements)

December 16:

  • Last day to submit manual invoices to Accounts Payable

December 17:

  • Last day for college/VP unit approval of eRequests

December 20:

  • Last day to use existing pre-printed envelopes with chartfield bar codes (UniPrint has stopped accepting orders for pre-printed envelopes)

December 21:

  • Last day for campus Service Centers to process eStores orders
  • Last day for PREP payment entry
  • Last day for one-time vendor adds for refunds through PREP
  • New Metered Mail Request form using the worktag format will be available and required

December 29:

  • Last day for units to approve eRequests to reallocate credit card charges

December 30:

  • Last day to approve pending requisitions and purchase orders
  • Last day to approve manual invoices
  • Last day to submit bill-only requisitions
  • Last day to resolve match exceptions

December 31:

  • Last Day for access to production PeopleSoft (except for users performing GL close activity)
  • Last day to make deposits in PeopleSoft
  • Last day for central finance users to update PeopleSoft assets
  • Last day for AR to collections cutoff in SIS
  • Last day to approve procurement, travel, expense cost transfers
  • Last day to approve expense transfers (Grants)

January 2:

  • Last day to submit and approve time in eTimesheet

January 3:

  • Workday HR and Payroll go live

January 4:

  • Final bank statement loaded to SunGard for 12/31 statement
  • Last day to submit OBA
  • Last day for "prepaid" in PeopleSoft for FY21 Period 6 ("utilization," needed to stop sponsor billing)

January 5:

  • Last day to submit IDB

January 8:

  • Last day for users to access PeopleSoft Finance (Except for Central Users performing final FY21 Period 6 Close Activities) and eMaterials
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PeopleSoft HR View-Only

Publish date: December 11, 2020

As of Saturday, December 12, the PeopleSoft HR system is no longer available for employees to create transactions. However, HR professionals who have a non-employee self-service security role for PeopleSoft will continue to have view-only access until June 30, 2021.

Additionally, a few individuals in HR Connection and Payroll Services will maintain PeopleSoft HR production access for the purpose of performing year-end and exception processing. If you have been identified as someone who will maintain this access, you have been notified separately.

To access HR Peoplesoft AFTER 12/12, please visit the PeopleSoft Superlogin page at go.osu.edu/pslinks

  • For view-only access (all HR Professionals with a non-employee self-service security role) click the HRPAY link.
  • For limited production access (targeted group of HR and Payroll professionals) click the HROSU link.

Access will require that you log in using the OCIO AnyConnect Virtual Private Network (VPN). See VPN instructions for details.

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12/18 Planned maintenance affects Student applications

Publish date: December 11, 2020

During the week ending Friday, December 18, OCIO technicians will be performing planned maintenance with downtime that will affect multiple applications within the realm of our Student systems. 

From 5 p.m. on Friday, December 18 to 5 p.m. on Sunday, December 20, the following PeopleSoft Buckeye Link (Campus Solutions/Student Information System) services will be unavailable including: 

  • Student Center functions accessed through Buckeye Link 
  • Faculty Center 
  • Grad Recommendation 
  • Curriculum 
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December GL Monthly Close

Publish date: December 11, 2020

The December General Ledger monthly close deadlines are as follows...

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Important Request to Verify Area Student System Users for 2021

Publish date: December 10, 2020

Data Stewards, other administrative system contacts will be receiving an email from Enterprise Security Access Management with information and instructions on how to verify their area’s Student Information System users for the coming year. Your attention regarding this mandated annual activity is very important. The email will be sent during the week of January 7, 2021, with a requested deadline to confirm area users by Thursday, February 26, 2021.

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Cybersecurity 4 You (C4U) Reward Points Reset on Feb. 1

Publish date: December 10, 2020

Don’t miss out! If you earned points toward rewards in C4U, be sure to redeem them by Friday, January 29. We have recently added new digital rewards, and we have the ability to ship physical rewards to pick-up locations at all campuses. Grab those last-minute rewards, and take advantage of our current activities before they leave the platform. See you in 2021!

*If you're an OSUWMC staff member, please use your name.# on the registration form.

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Important Workday Implementation Freeze Dates for December

Publish date: November 30, 2020

The online Workday Calendar, provided by the Enterprise Project, shares a full listing of deadlines and system freeze dates as part of the move to Workday. Below is a listing of deadlines happening during December.

December 1:

  • HR Action and Green Action become read only
  • Position Control System (PCS) becomes read only

December 4:

  • Last Day for Employees to submit a life event change in Employee Self Service
  • Last Day for benefits enrollment and changes in Employee Self Service

December 6:

  • Last day for applicants to apply to job postings in PeopleSoft and PeopleAdmin

December 7:

  • Last day for employees to submit eTravel (Campus, Health System)

December 10:

  • Last day to key Department Budget Table (DBT) updates in PeopleSoft
  • Last day to complete recruiting activities in PeopleSoft
  • Last day to process a hire in PeopleSoft (employee start date no later than 1/31/2021)
  • Last day to enter Direct Retro Distributions (DRDs) in PeopleSoft

December 11:

  • Last day to access Employee Self Service
  • Last day for units to approve eTravel (Campus, Health System)
  • PeopleSoft HR unavailable to faculty and staff
  • Last day to amend OSP awards in PeopleSoft
  • Last day to enter new gifts in PeopleSoft
  • Last day for units to approve travel request in eTravel for submission to service center
  • Last day to submit personal information changes in Employee Self Service

Deccember 14:

  • Last day to submit eRequests (including eStores orders and reimbursements)

December 16:

  • Last day to submit manual invoices to accounts payable

December 17:

  • Last day for college/VP unit approval of eRequests
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PCards Available for Sponsored Projects

Publish date: November 30, 2020

Effective November 18, the AMEX card was retired for use with sponsored projects by principal investigators. A replacement option is available through the PCard Program. Apply now for a new OSP PCard for use beginning December 28.

For the interim, an eRequest for a purchase order can be submitted for purchases through December 14. If emergency purchases are needed after December 14 and before January 7, contact Office of Sponsored Programs (Purchasing).

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HR and Payroll for Fiscal Staff Course Now Available

Publish date: November 30, 2020

The HR and Payroll for Fiscal Staff Course is now available in BuckeyeLearn. This course is recommended for Cost Center Managers and Cost Center Directors. Access the BuckeyeLearn link to sign up.

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December 2020 PCard Reallocation

Publish date: November 30, 2020

The reallocation deadline for December 2020 is Wednesday, December 30.

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