NewsLink Articles
New Job Aid: Internal Order Supplier Invoice Printing
A new Internal Order Supplier Invoice Printing job aid (login reqired) has been published in the Administrative Resource Center (ARC). The job aid provides instructions for how Internal Service Providers can print their invoices in Workday to an OSU formatted PDF printed version.
Process improvements, Financial Review Coming to Workday Job Postings
The campus job posting process will be updated in mid-April to remove duplications, increase transparency and shorten the time for posting positions. A new Campus Position Hiring Request Form will be attached in Workday, and financial review will be integrated into the Workday process. The existing DocuSign Hiring Exception form will be eliminated. Find additional support resources on the HR website. For positions posted in April, carefully review these resources for any potential impacts. Read more in Human Resources News.
Outstanding Cash Advance – Reconciliation Process
Per the Travel Policy, all cash advances must be reconciled and substantiated within 30 days of completion of the trip. If a trip is cancelled, the traveler must repay the cash advance immediately.
B&H Photo April Holiday Schedule
B&H Photo will be closed for Passover beginning at 2 p.m. on Friday, April 19 through Tuesday, April 30.
However, you can still generate quotes, place orders, and submit purchase orders through the supplier website in Buckeye Buy on specific days during the closure. Note that product will not be shipped until B&H reopens on Wednesday, May 1. Purchase orders issued during the closures will still be accepted but product will not ship until B&H reopens.
Online only ordering dates:
- Monday, April 22
- Thursday, April 25
- Friday, April 26
- Sunday, April 28
Complete closure dates:
- Tuesday, April 23
- Wednesday, April 24
- Monday, April 29
- Tuesday, April 30
Please contact the Marketplace Team at BF-Marketplace@osu.edu with questions.
Important Request to Verify Area System Users for 2024
Data Stewards, security contacts, and administrative system contacts will be receiving an email from Digital Security and Trust – Identity and Access Security Operations with information and instructions on how to verify their area’s Financials, Human Resources, Medical Center Financials, and Student Information System users for the coming year. Your attention regarding this mandated annual activity is very important. The email will be sent during the week of Monday, May 6, 2024, with a requested deadline to confirm area users by Friday, June 7, 2024.
Service Center Transaction Routing Change
On Friday, March 29, an update will be made to transaction routing for Service Centers. Previously, for individuals assigned both the Rep and Lead security roles (Business Operations Service Center or Grants Operations Service Center) the transaction did not route for an additional approval. Moving forward, this feature will be turned off. If an individual has both security roles (Rep and Lead) the transaction will now route for an additional approval.
Internal Supplier Invoice Print View
Beginning Monday, March 25, Internal Service Providers can print copies of their Workday invoices into a standard OSU PDF format. Run the new "Internal Order Billing Supplier Invoice Printing" report by entering your supplier and a designated time frame. Once the report renders, click the "Print" button on the left of the screen to print the invoices.
Recent and Upcoming Reporting Enhancements as of March 25
See the full post for more details about recent and upcoming reporting changes, including more specifics about the replacement reports for those being decommissioned on Friday, March 29.
Find Supplier Invoice Details - OSU Enhancements:
The "Find Supplier Invoice Details - OSU" report has been enhanced to include a column on the output of the report for the Unit Cost.
Credit Card Transactions - OSU Enhancements:
The report "Credit Card Transactions - OSU" has been enhanced to include two new columns. The report will now include the "Card Embossed Name" as well as the "Expense Report Approval Date" when applicable.
Enhancement to Asset Reports:
An enhancement has been made to the "OSU - Find Assets" and "Asset Physical Custody" reports. The output of these reports now display the field "Disposal Type" instead of "Disposal Method."
Business Processes Awaiting Action Suite Enhancements:
Two new columns have been added to the output of the "Business Processes Awaiting Action - Details" reports. The new fields include the "Created Date" and the "Total Amount."
Report Retirements:
On Friday, March 29, the reports "In Progress Business Processes by Cost Center" and "In Progress Business Processes by Cost Center for Company Level Security" will be decommissioned. Specifics about the replacement reports for those being decommissioned are in the full post.
Tuition Assistance Key Dates Summer 2024
This article shares information about key dates for Summer 2024 tuition assistance (or fee authorization) processing as well as links to more information about the tuition assistance programs at the university.
Error Message When Updating a Misc Payee Record
During the week of Monday, March 18, multiple Workday users reported receiving an error message beginning with “Maximum stack weight exceeded! Possible infinite loop?” while attempting to edit a miscellaneous payee record (address, bank account etc.).
The OTDI Enterprise Business Solutions team worked with Workday support to resolve the issue as of Friday, March 22. If you experience additional issues regarding editing miscellaneous payees, please contact the IT Service Desk at 614-688-4357 (HELP) or servicedesk@osu.edu.