Blanket orders are used for transactions that occur very frequently (daily or multiple times a week), have a high variation of product types, have undetermined timing, and are not available in Buckeye Buy.
All FY23 UNIV blanket purchase orders must be issued outside of Buckeye Buy. Requestors should select the “blanket purchase order” requisition type and complete the request per the Create a Blanket Purchase Order job aid found in the Administrative Resource Center (ARC). Please note, the "Request Date" of the requisition should not be future dated . University funded blanket requisitions should align with the July through June fiscal year calendar.
FY23 blanket order requisitions must be received by Central Purchasing between Monday, April 18 and Thursday, June 30 to allow for adequate processing time.
Please review the full NewsLink article for more details about Blanket Order guidelines.
After January 12, 2022, the Procurement Shared Service Center will close open purchase orders that converted from PeopleSoft into Workday with a date of 12/31/20 and prior. Senior Fiscal Officers, Cost Center Managers and Service Center Managers received a listing of these open purchase orders in December 2021.
Please coordinate with your college or VP unit to review the listing and group your response to avoid duplication of submissions. If there are any purchase orders that should remain open, please send an email to pssc.servicecenter@osu.edu or or-gssc@osu.edu (for OSP grants) by January 12, 2022 with the list of those purchase orders. For these items, Shared Service Centers will work with their VP units for the best course of action for replacing those Peoplesoft purchase orders.
If purchase orders should be closed, no action is required.
University Procurement/AP Office hours will be conducted approximately every two weeks, starting Thursday, November 18. Use the MS Team link to join.
The schedule for the next few months is as follows:
Thursday, November 18 - from 1 - 2 p.m. Thursday, December 2 - from 1 - 2 p.m. Thursday, December 16 - from 1 - 2 p.m. Thursday, January 13 - from 1 - 2 p.m. Thursday, January 27 - from 1 - 2 p.m. Thursday, February 10 - from 1 - 2 p.m. Thursday, February 24 - from 1 - 2 p.m.
The Buckeye Buy hosted catalog from lab supplier Waters Corporation has been replaced with a RoundTrip catalog. View the Waters contract page ( https://busfin.osu.edu/document/waters-corporation ) for more details on the catalog and supplier information. This catalog is available in the university views (UNIV only) of Buckeye Buy.
Workday users who support multiple funding sources or change funding worktags commonly on procurement requisitions can take advantage of the “Create Requisition Worktags Templates” in Workday. These Worktag templates can be used during the checkout process of a requisition. Refer to the Create and Use Requisition Templates help documentation in the Administrative Resource Center (ARC) for more information.
The Office of the Controller and the Enterprise Business Solutions (EBS) team are aware that open purchase orders in previous fiscal years may not have rolled forward into fiscal year 2022 to fully reflect encumbrances. The teams are working to determine the root cause and to find a resolution. They will provide updates when available. Questions or concerns, please reach out to CTL-FDMRequests@osu.edu .
New contracts have recently been awarded to suppliers for the product and service areas in the following list. See the full NewsLink article for details.
Promotional Products and Apparel Photography Services Portable Restrooms Lyft
