A new university wide contract, Drop-off Catering services, was recently awarded to 18 suppliers by the Sourcing Team offering an array of foods available in Buckeye Buy. Check out the full NewsLink post for the complete supplier list, the criteria used for vetting the suppliers, and links to details provided through the Business and Finance site.
A new catalog from life sciences supplier Takara Bio USA is available in the supplier website section of Buckeye Buy for university users. See the Business and Finance Takara Bio USA catalog page for more information on Ohio State's contract with this supplier.
The existing hosted catalog from Takara BIO USA will be removed at the close of business on Friday, January 5 . Contact the Marketplace Team with catalog or order placement questions.
Some Supplier Invoice and Supplier Invoice Requests enhancements will be moved to production the week of Monday, December 18 .
Notification Updates for Supplier Invoice Requests:
There will be increased visibility on canceled and denied requests. Approvers and Initiators will be notified if these actions occur. Notifications will now be sent at the Supplier Invoice completion instead of the Supplier Invoice Request completion. This way requesters are notified at the time the Invoices are approved rather than at the start of the Supplier Invoice Process. If SIR amount changes after the SIR is submitted the requestor will be notified.
Notification Updates for Supplier Invoices:
There will be increased visibility for the Requisition Requester and prior approvers on denied requests. The Supplier Invoice Initiator of Internal Order Billings will be notified if anyone cancels or denies the invoice they entered.
During the week of December 11, enhancements will be made to select Buckeye Buy items that will allow the commodity code to automatically populate on purchase requisitions. During the transition, requests to add or update affected items will be held until maintenance is complete. The estimated maintenance complete date is Friday, December 15 .
For UNIV purchases only - If the commodity code is not automatically populated, the commodity code field is not required.
To improve transparency into the supplier invoice request process, the Service Center Lead Approval step will be moved up in the business process from the supplier invoice where it currently resides to the supplier invoice request, keeping it streamlined within the same business process. This change is to improve transparency and align with other similar financial transactions in Workday.
These changes are targeted to be implemented into Workday on November 1 . If transactions are not approved in a timely manner there could be a period of time where they will not have the Service Center Lead approval. Units are requested to review and cancel "draft" supplier invoice requests that are no longer needed by October 31 . Additionally, units should request to move "in progress" transactions along to ensure all approvals are met. The OTDI Enterprise Business Solutions (EBS) team will also be granting Service Centers access to close supplier invoice requests effective October 26 .
Our warehouses have thousands of items including beverages, breakroom supplies, buffers, chemicals, copy paper, gas cylinders, gloves, lab supplies, nitrile, office products and OSU branded items.
Read the full post for instructions on performing a quick and effective search of Ohio State Stores products available to order through Workday.
OSU Surplus now offers a catalog in Buckeye Buy for small, medium, and large internal transfer deliveries to Columbus campus locations. A special request line is also available in the catalog. Contact OSU Surplus at surplus@osu.edu with questions.
As previously communicated , to avoid potential accounting issues, please do not approve any requisitions, supplier invoices, purchase orders, change orders, or expense reports after noon on Friday, June 30, 2023 . It is highly recommended to have everything approved on Thursday, June 29, 2023. These activities may resume on July 1. To ensure that POs are included in the 6/30 roll-forward, change orders not processed by close of business on June 29, 2023 will be cancelled by Ohio State Purchasing.
