A university-wide deadline for moving balances out of the PCard clearing account (61206) is set for December 30, 2020 (coinciding with the final reallocation deadline in Peoplesoft). These balances represent unreconciled transactions on PCards assigned to the college/department units. It is critical that all charges in the PCard clearing account be reallocated to the appropriate expense account by December 30, 2020 in preparation for the implementation of Workday. The PCard Office will continue to monitor account 61206 to ensure that charges are being cleared.
In preparation for Workday and the inclusion of Office of Sponsored Program (OSP) cards to the PCard Program, the PCard Application and Maintenance Form have been updated.
Effective October 1, 2020, Principal Investigators (PI) will be able to order a PCard designed to replace the current AMEX cards. Based on card selection, the forms will workflow through DocuSign for Senior Fiscal Officer (SFO) approval and OSP (when applicable). Although the OSP cards can be ordered in October, usage is not permitted until after Saturday, December 26, 2020 to ensure transactions are loaded into Workday.
Other features have been adjusted in the PCard Forms to accommodate the transition to Workday.
If you have any questions, please contact the PCard Office at pcard@osu.edu or 614-292-9290.
Ohio State will be terminating the Direct Bill Payment Solution for hotel accommodations with Corporate Travel Planners (CTP). Hotel reservations for all UNIV and OSUMC units established after October 1, 2020 will not be eligible for Direct Bill Payment Process. The deadline for hotel reservations associated with OSP projects is December 26, 2020.
