A 10-minute high-level travel overview session is now available in BuckeyeLearn.
This session should not replace comprehensive training that is recommended for employees who travel more than once per year or routinely arrange travel for others. See the Business and Finance website for details .
Effective July 1, 2022, only one prepaid credit card is available to select when purchasing airfare through the contracted travel agency (Corporate Travel Planners) or their online booking tool (Concur).
Units will no longer be impacted by independent calculations of sponsored sources that have earned rebate by card selection errors for airfare. After airfare is purchased on the university’s prepaid credit card and processed on an approved Expense Report, OSP will identify expense lines that contain grant worktags and process a journal on a monthly basis to credit the expense from rebate earning restrictions. There may be a delay between when the initial expense post and the rebate credit.
Contact the Travel Office with questions at travel@osu.edu or 614-292-9290.
Beginning in July 2022 and annually thereafter, the Travel Office will be conducting the Spend Authorization Mass Close process to release pre-encumbrances on aged Spend Authorizations.
Eligibility for mass closure is based on the return date on the Spend Authorization header being at least 1 year prior to the Mass Close process date (e.g., any Spend Authorization with a return date of July 2021 or before).
To ensure proper closure of open and aged Spend Authorizations, units must take the following actions by July 15 :
Cancel any “ draft ” or “ in progress ” Spend Authorizations that are not intended for approval Cancel any “ draft ” or “ in progress ” Expense Reports that are not intended for approval
Contact the Travel Office with questions at travel@osu.edu or 614-292-9290.
Beginning July 1, 2022, the Travel Office will absorb the process of expensing airfare transactions purchased through Corporate Travel Planners (CTP) or Concur. This does will NOT include Athletics or Group airfare transactions .
The Service Center (UNIV) or Cost Center Manager (Health Systems) is responsible for:
Changing Worktags (if applicable) Verifying any personal travel combined with business (including cost comparison adjustments) Reviewing for policy requirements Approving in a timely manner (including Traveler certification)
Expense Reports should not be cancelled or sent back for adjustments.
Contact the Travel Office with questions at travel@osu.edu or 614-292-9290.
In recognition of recent gasoline price increases, the IRS made this special adjustment for the final six months of 2022.
Effective July 1, 2022, the mileage reimbursement rate will increase from 58.5 cents per mile to 62.5 cents a mile for all business miles driven from July 1, 2022 through Dec. 31, 2022. Workday will be updated to ensure accurate expense report processing.
Contact the Travel Office at travel@osu.edu or 614-292-9290 with any questions about this change.
Airfare purchased through Ohio State’s contracted travel agencies and charged to the university’s ghost card must be moved to the appropriate FDM (worktags) through an expense report.
Effective July 1, 2022 (FY23), Airfare transactions that are charged to the university’s ghost card with Corporate Travel Planners (CTP) or Concur will be submitted on an expense report by the Travel Office. Review the full NewsLink article for Travel Office expense report details and unit responsibilities.
On January 6, 2022, a change was implemented with the intent to workflow any Expense Reports with different Cost Centers from the Spend Authorization to the Cost Center Manager(s) regardless of the 20% threshold. This change had an issue that wasn’t caught during testing and was workflowing for all conditions regardless of Cost Center being different. The Expense Report workflow has now been updated and is executing as expected as of today. All Expense Reports will do an additional routing to the Cost Center Manager if over 20% from Spend Authorization. In addition, Expense Reports will now route to the Cost Center Manager if the Cost Center(s) are different than the Spend Authorization.
If you have questions, please contact the Travel Office .
