The online Workday Calendar , provided by the Enterprise Project, shares a full listing of deadlines and system freeze dates as part of the move to Workday. Below is a listing of deadlines happening during December.
December 1:
HR Action and Green Action become read only Position Control System (PCS) becomes read only
December 4:
Last Day for Employees to submit a life event change in Employee Self Service Last Day for benefits enrollment and changes in Employee Self Service
December 6:
Last day for applicants to apply to job postings in PeopleSoft and PeopleAdmin
December 7:
Last day for employees to submit eTravel (Campus, Health System)
December 10:
Last day to key Department Budget Table (DBT) updates in PeopleSoft Last day to complete recruiting activities in PeopleSoft Last day to process a hire in PeopleSoft (employee start date no later than 1/31/2021) Last day to enter Direct Retro Distributions (DRDs) in PeopleSoft
December 11:
Last day to access Employee Self Service Last day for units to approve eTravel (Campus, Health System) PeopleSoft HR unavailable to faculty and staff Last day to amend OSP awards in PeopleSoft Last day to enter new gifts in PeopleSoft Last day for units to approve travel request in eTravel for submission to service center Last day to submit personal information changes in Employee Self Service
Deccember 14:
Last day to submit eRequests (including eStores orders and reimbursements)
December 16:
Last day to submit manual invoices to accounts payable
December 17:
Last day for college/VP unit approval of eRequests
Effective November 18, the AMEX card was retired for use with sponsored projects by principal investigators. A replacement option is available through the PCard Program. Apply now for a new OSP PCard for use beginning December 28.
For the interim, an eRequest for a purchase order can be submitted for purchases through December 14. If emergency purchases are needed after December 14 and before January 7, contact Office of Sponsored Programs (Purchasing) .
The HR and Payroll for Fiscal Staff Course is now available in BuckeyeLearn. This course is recommended for Cost Center Managers and Cost Center Directors. Access the BuckeyeLearn link to sign up.
The Buying Experience eLearning is available in BuckeyeLearn. This 40-minute eLearning summarizes the basic Requisition Business Process Workflow and demonstrates the basic steps to create a Buckeye Buy and Non-Catalog Requisition. While campus employees are not required to take this eLearning, it is strongly recommended for those who request goods and services. Health System authorized requesters will be assigned a one-hour Buying Experience course in BuckeyeLearn.
The online Workday Calendar , provided by the Enterprise Project, shares a full listing of deadlines and system freeze dates as part of the move to Workday. Below is a listing of deadlines happening during the first half of November.
November 16:
Last day to submit requests for adding and/or modifying procurement items (Inventory: Campus, Health System) Last day to submit approved Job Requisitions in PCS and HRA (Campus, Health System, OSU Physicians) Last day for all HRAs and Green Actions to be initiated (Campus, Health System)
November 18:
Last day to transact with the current Office of Sponsored Programs American Express Card (Campus) Last day to approve Job Openings in the Position Control System (Health System)
November 20:
Last day to add inventory cites and locations (Inventory: Campus, Health System) Last day to request earnings operations (Campus)
November 21:
Last day to post Job Requisitions (Campus)
November 23:
Last day to submit vendor addition and/or update requests to Vendor Maintenance - includes both internal and external vendors. (Supplier Accounts: Campus, Health System, OSU Physicians) Last day to add supplier contracts in OnBase/Meditract (Supplier Accounts: Campus, Health System) Last day to add and/or modify supplier catalogs (Supplier Accounts: Campus)
November 30:
Last day to add and/or modify procurement items in PeopleSoft and eMaterials (Inventory: Campus, Health System) All HRAs and Green Actions must be approved (including all December transactions)
The current auto-journal rules that were developed in Sungard to integrate with PeopleSoft are being replaced with a Rules Engine developed for Workday. As we prepare to go live with Workday in January, we are freezing changes to current auto-journal rules as well as requests for new rules on November 13.
For emergency merchant requests during the freeze period, contact Matthew Moore.4409 in Treasury Operations.
Be sure to check your BuckeyeLearn transcript for training you are expected to take to support your job duties when Workday goes live on January 3. For a complete list of the expected and recommended training needed for your assigned security roles, review the Course Assignments by Security Role matrix (Box link). Check out the Enterprise Project website for more training information.
The training window for the Workday January go-live will be September 14 through December 18. In preparation of training, curriculum assignments have started loading on BuckeyeLearn Transcripts for finance and HR professionals.
The Enterprise Project website's Workday calendar has been updated with key dates and deadlines related to Ohio State's Workday implementation, including the last dates the current systems will be available for specific tasks and transactions . Check the Workday calendar often to stay apprised of i mportant d ates as we approach January 2021 go-live.
After Workday is live, you will see the term Non-Employee Population (NEP), which refers to any person affiliated with the university who does not have employment status. These types of individuals are often also referred to as “Guests.”
While certain types of NEP records will only be visible via Find People (such as Visiting Students), other NEP records will be visible in Workday. Guests whose information resides in Workday are classified in two distinct ways: Contingent Workers and Academic Affiliates.
