Enhancements have been added to the output of both the "Business Process Approval Times – Miscellaneous Payment Request Detail" and the "Business Process Approval Times – Miscellaneous Payment Request Summary" reports. The enhancements include a new column on the output of each report to display the approval time for the workflow step “Accountant OSP.” This approval step will be added into the Miscellaneous Payment Request workflow as a part of the petty cash project.
Business Process Approval Times – Supplier Invoice Request Reporting Enhancements:
Enhancements have been added to the output of both the "Business Process Approval Times – Supplier Invoice Request (SIR) Detail" and the "Business Process Approval Times – Supplier Invoice Request Summary" reports. The enhancements include two new columns on the output of each report, one to display the approval time for Business Operations Center Leads and one to display the approval time for Grants Operations Center Leads. These additions are due to the change in workflow on Supplier Invoice Requests where they now route to Service Center Leads on the SIR rather than routing for approval on the Supplier Invoice.
The Spend Report Exceptions Dashboard will be retired on Friday, December 29 . Please utilize the "Exceptions Dashboard" as it has the latest in exceptions reporting available. Alternatively, the "Schedule A Report" task can be used to run the "Exceptions Report Group." This allows users to run three exceptions reports with one set of prompts and all reports will be downloaded into one Excel file.
Miscellaneous Payment Enhancements:
"Find Miscellaneous Payment" reports have been updated with additional prompts to allow users to see information for their specific college or unit cost centers that must be recorded on OSP worktags as part of the cash advance for human subjects process. To view cash advances for human subjects on OSP grants associated with your specific college or unit, enter the Requester’s cost center or cost center hierarchy as of the date the Miscellaneous Payment was submitted. See further information in the Reporting Tip shared via the Business and Finance site.
The dashboard "Spend Report Exceptions" will be decommissioned on Friday, December 29 . End users should utilize the new "Exceptions Dashboard" for viewing policy exceptions for requisitions, expense reports, and supplier invoice requests. A report group could also be scheduled for viewing exceptions. To run the report group, use the Schedule a Report task and enter "Exceptions Report Group" in the report name. The report group can be run in real time or scheduled for a later or reoccurring date.
Prompt Enhancements to Business Process Approval Times - Summary Suite:
Several prompts have been added to all reports in the "Business Process Approval Times - Summary" suite. The Grant Hierarchies field has been added to allow searching for transactions specifc to the Office of Sponsored Programs (OSP) and an Exclude Worktags field has been added to allow for exclusion of OSP transactions (by excluding FD520), as well as other worktag types. Additionally, a new Cost Center prompt as well a Cost Center Hierarchies prompt have been added to allow end users to search by any cost center and/or hierarchy level. Please note, for split-funded transactions, only one cost center and corresponding CCH are pulled from the transaction. The line distribution for the highest amount is the line from which the cost center and cost center hierarchy are drawn.
HR for Finance - Compensation Changes Enhancements:
New fields have been added to the output of the "HR for Finance - Compensation Changes" report (excludes changes from Hires, Add Job and Change Job). These fields include Current Base Pay Annualized and Proposed Base Pay Annualized. The enhancements are to show annual pay in a consistent manner for both exempt and non-exempt employees.
In preparation for Position Control enhancements, a new "Central Review Required" field has been added to the output of the "Cost Center – FDM Values" report. This field will be used to identify whether a cost center will require central review within the job requisition business process.
Find Purchase Order Summary – OSU:
The "Find Purchase Order Summary – OSU" report has been enhanced with two new additional fields to the report output. The new fields are “Initiator of BP” and "Last Activity Date." The "Initiator of the BP" (Business Process) identifies who initiated the business process while the "Last Activity Date" field was added to help end users find purchase orders that have not had recent activity.
Find Purchase Order Details – OSU:
The "Find Purchase Order Details – OSU" report has been enhanced with two new additional fields in the report output. The new field names are “Last Invoice Date,” and "Last Activity Date." These fields were added to help end users find purchase orders that have not had recent activity. This allows end users to identify which purchase orders may need to remain open and which ones can be closed.
A new filter has been added to the "Historical Paid Vouchers (APU111DW)" tableau report. Users now have the option to select PO ID in Historical Paid Vouchers dashboard filter tab along with the other filters.
Exceptions Reporting:
To accommodate changes to policy exception tracking in Requisitions and SIRs, there are several reporting changes pertaining to Exceptions which are further detailed in the full NewsLink post.
As of Friday, November 3 , the "Calculate Current Year Retained Earnings" checkbox will be retired by Workday.
Using this checkbox tells the report to calculate ending equity balances by taking beginning equity balance – net margin. Those who still need comparable behavior may utilize the "General Ledger Balance – Balance Sheet Details" report which will calculate ending equity in this manner. Please review the October Finance Office hours for a demo of this change.
The "Delegation History - OSU" report date filters have been updated for a better reporting experience. When the user opens the report, on the "Delegation by Month" tab, the "User Input Month" field is updated with the current month. On the "Delegation by Date Range" tab, the "Date Range" field is updated with first day of the current month and current date. The user can select the dates based on their requirements from the filter icon as needed.
Report Enhancements: Credit Card Transactions – OSU and Find Credit Cards – OSU:
The "Credit Card Transactions – OSU" and "Find Credit Cards – OSU" have been enhanced with two additional fields.
Cardholder/Card Manager Email: This field may be useful when the Expense Payee and the Cardholder are not the same individual. Card Type: This field will identify the card type assigned by the PCard Office (i.e. Department Card).
Additionally the field "Corporate Credit Card Billing Account" has been relocated after the "PCard Cost Center" column.
Report Enhancement: Managerial Gift Report:
The Managerial Gift report has been enhanced to provide greater level of detail via the drill down functions within Workday. Individuals can now drill down by Worker to view additional details on personnel expenses on Gifts.
Report Enhancement: Internal Service Provider Billing:
A new prompt has been added to the Internal Service Provider Billing report. Users now have the option to select a checkbox if they wish to exclude split-funded purchase order lines from the report output.
The Workday report "OSU Plan vs Actuals by Cost Center" will be decommissioned on October 9.
Individuals should utilize the report "Plan vs Actuals by Plan Worktag" as the alternative. If you have saved filters for "OSU Plan vs Actuals by Cost Center" they should be moved to the replacement report prior to October 9.
The "Find Spend Authorization Summary – OSU" report has been enhanced with a new additional field in the report output. New field name is “In Progress Linked Expense Reports.”
There are two linked fields in the report “Draft Linked Expense Reports” and “In Progress Linked Expense Reports.” Both will be populated in the report when the expense report status is “Draft” or “In Progress.” These two fields can be used when reviewing Spend Authorizations that can be closed and are no longer needed.
As of Friday, September 1 , the "Managerial Trial Balance" report behavior will change when viewing equity balances.
Prior to the change, equity balances would calculate "beginning balance – net margin" to derive an ending equity balance. After this change, the equity balance on the trial balance will always reflect the beginning balance numbers. Going forward, you must take your equity balance and subtract your net margin from it (sum of Revenue and Expenses) to obtain the derived equity balance as of the date you run the report.
