Effective November 19 and going forward, all supplier invoices where a requisitioner is unassigned (or blank), the cost center manager will be automatically assigned to the supplier invoice for approval.
This solution will affect any new supplier invoices that are received. It will not affect any supplier invoices that are already in progress. In progress supplier invoices will need to be manually reassigned by emailing CIO-WorkdaySupplyChainSupport@osu.edu .
The spend category request form has been updated to include expense item. An expense item, not a spend category, is a required selection on spend authorizations and expense reports. The new request type under “Create Request” in Workday is called “Create New or Edit Existing Spend Category or Expense Item."
The FDM Request Process for New Worktag Values in the Administrative Resource Center (ARC) has been updated. Note: the original link shared in the 11/15 NewsLink email was incorrect and has been revised.
Workday will be unavailable due to planned monthly maintenance on Saturday, November 20, from 2 a.m. to 10 a.m.
Kronos and external dormakaba time clocks will be available, but employees using Workday to clock in and out should enter their hours once Workday is available again.
Health System Supply Chain users should note important information contained in the full NewsLink article.
University Procurement/AP Office hours will be conducted approximately every two weeks, starting Thursday, November 18. Use the MS Team link to join.
The schedule for the next few months is as follows:
Thursday, November 18 - from 1 - 2 p.m. Thursday, December 2 - from 1 - 2 p.m. Thursday, December 16 - from 1 - 2 p.m. Thursday, January 13 - from 1 - 2 p.m. Thursday, January 27 - from 1 - 2 p.m. Thursday, February 10 - from 1 - 2 p.m. Thursday, February 24 - from 1 - 2 p.m.
Workday will be unavailable due to planned quarterly maintenance on Saturday, October 16, from 2 a.m. to 2 p.m.
Kronos and external dormakaba time clocks will be available, but employees using Workday to clock in and out should enter their hours once Workday is available again.
Health System Supply Chain users should note important information contained in the full NewsLink article.
The Buckeye Buy hosted catalog from lab supplier Waters Corporation has been replaced with a RoundTrip catalog. View the Waters contract page ( https://busfin.osu.edu/document/waters-corporation ) for more details on the catalog and supplier information. This catalog is available in the university views (UNIV only) of Buckeye Buy.
Below are several updates for Finance and Supply Chain reporting.
"In Progress Business Process by Cost Center" report has been enhanced
Spend Authorizations that still require Business Operations Center Rep or Grant Operations Center Rep review will now display on this report. Expense Report Cost Centers now can pull cost centers used in itemized details.
"Miscellaneous Payment Request – OSU" Report
The "Find Miscellaneous Payment Requests" Report will be decommissioned this week and be replaced by the "Find Miscellaneous Payment Request – OSU" report.
Specific enhancements in the new report will include:
"Cost Center Hierarchy" added as a search prompt "Worktags used in the transaction" have been added as a search prompt Report output now contains all financial worktags that can be used in the transaction
Sources and Uses Reporting Suite
Reporting defaults for "Budget Plan Name" and "Forecast Name" have been updated to FY22.
Workday users who support multiple funding sources or change funding worktags commonly on procurement requisitions can take advantage of the “Create Requisition Worktags Templates” in Workday. These Worktag templates can be used during the checkout process of a requisition. Refer to the Create and Use Requisition Templates help documentation in the Administrative Resource Center (ARC) for more information.
Representatives from the Grants Shared Service Center and the Procurement Shared Service Center will be available to address top questions received from Workday users.
Sessions are planned for Wednesdays at 1 p.m. on September 29, October 13, and October 27.
