A new Workday access request form is now available in ServiceNow. The new form introduces features to help you find the right Workday role, including the ability to filter available roles by business area and user audience. The form also allows you to see a mapping of common Workday activities and the access needed to complete them.
Navigate to the form using ServiceNow Self Service (go.osu.edu/it) and then follow the path: Order Services, Access Management, Workday Access Request.
Effective the week of November 13 , new exception fields will be created for Requisitions and Supplier Invoice Requests to help users with their exception tracking.
In "Requisitions," Service Centers will now be able to:
Select any of the following exception reasons that apply to the associated requisition: Improper Signature on Agreement After the Fact Meal and Alcohol Exceptions Non-Contract Spend Special Approval Missing Other Use a free-form Exception Explanation text field to explain what happened in more detail
In "Supplier Invoice Requests," Service Centers will now be able to:
Use a free-form text field to note the exception and explanation of why it occurred
It is recommended that end users with exceptions leverage Business Process comments to enter why the exception occurred so that Service Centers will be able to enter that information in the new exception fields.
In preparation for Position Control enhancements, a new "Central Review Required" field has been added to the output of the "Cost Center – FDM Values" report. This field will be used to identify whether a cost center will require central review within the job requisition business process.
Find Purchase Order Summary – OSU:
The "Find Purchase Order Summary – OSU" report has been enhanced with two new additional fields to the report output. The new fields are “Initiator of BP” and "Last Activity Date." The "Initiator of the BP" (Business Process) identifies who initiated the business process while the "Last Activity Date" field was added to help end users find purchase orders that have not had recent activity.
Find Purchase Order Details – OSU:
The "Find Purchase Order Details – OSU" report has been enhanced with two new additional fields in the report output. The new field names are “Last Invoice Date,” and "Last Activity Date." These fields were added to help end users find purchase orders that have not had recent activity. This allows end users to identify which purchase orders may need to remain open and which ones can be closed.
A new filter has been added to the "Historical Paid Vouchers (APU111DW)" tableau report. Users now have the option to select PO ID in Historical Paid Vouchers dashboard filter tab along with the other filters.
Exceptions Reporting:
To accommodate changes to policy exception tracking in Requisitions and SIRs, there are several reporting changes pertaining to Exceptions which are further detailed in the full NewsLink post.
Shortly after the September 2023 release, in some cases, when a Period Activity Pay is initiated as part of a hire or add job, an error message may occur during the Cost Center Manager approval step.
The message displayed is “The entered information does not meet the restrictions defined for this field.” Cost Center Managers are unable to bypass the message. A ticket has been logged with Workday.
In the meantime, the workaround is to have the initiator of the period activity pay cancel it. Once it has been canceled, the hire or add job is completed and the period activity pay can be reinitiated as a standalone transaction. The error message will not appear, and the Cost Center Manager can approve as usual.
Apologies for any inconvenience this may cause. An update will be provided when Workday have delivered a fix.
A new Workday access request form will be launched on Monday, November 13 . The new form introduces features to help you find the right Workday role including filters and a list of common Workday activities mapped to the access needed to complete them.
As of Friday, November 3 , the "Calculate Current Year Retained Earnings" checkbox will be retired by Workday.
Using this checkbox tells the report to calculate ending equity balances by taking beginning equity balance – net margin. Those who still need comparable behavior may utilize the "General Ledger Balance – Balance Sheet Details" report which will calculate ending equity in this manner. Please review the October Finance Office hours for a demo of this change.
There is a new Internal Order Billing course available in BuckeyeLearn to assist with the transition of Internal Service Delivery to Internal Order Billing.
This 60-minute course reviews the Internal Order Billing process, including what is changing with the billing process, why the change is being made, the workflow of the new process, and demonstrations of how you will interact with billing.
This 30-minute course reviews the Federal Work Study program from a finance perspective. The Federal Work Study program provides job opportunities for eligible students with financial need who are enrolled at least half time, allowing them to earn money to help pay indirect education expenses.
The Student Financial Aid office helps subsidize the cost of hiring students who have Federal Work Study awards. In other words, when you hire a Federal Work Study student position the department can get the cost of the student’s salaries and associated expenses subsidized if not fully covered. Non-Revenue Generating Units receive FULL subsidy for eligible wages and benefits. Revenue Generating Units receive 75% of the student’s eligible wages subsidized.
This training includes explanations of the processes for Federal Work Study, and the related costing allocation, central allocation and reconciliation of the GL. The training will also review reports that may assist with the Federal Work Study process.
Under Executive Order (EO) 14026, federal contractors are required to pay a minimum wage for employees working on, or in connection with, certain federal contracts. EO 14026 applies to contracts, subcontracts or contract-like instruments if the agreement is:
A procurement for services or construction; For services covered by the Service Contract Act (SCA); For concessions, including any concessions excluded by the Department of Labor Regulations at 29 C.F.R. § 4.133(b); or Entered into with the Federal Government in connection with federal property or lands and related to offering services for federal employees, their dependents and the general public.
EO 14026 applies to all workers covered by the Fair Labor Standards Act (FLSA) and performing work in connection with a covered contract for at least 20% of their workweek. It also generally applies to subcontractors that meet specified requirements.
For calendar year 2023, the federal contract minimum wage is $16.20/hour; effective January 1, 2024 , it is increasing to $17.20/hour.
See the full post for more details, including information about a validation message that will be displayed on the costing allocation data entry page beginning October 30 .
Wondering how changing your benefits selections or tax withholdings might impact your paycheck? Are you interested in determining what your pay increase will be with your recent overtime hours? Introducing Model My Pay, a new Workday tool now available that allows you to apply various hypothetical changes to your earnings, benefits, or tax elections to calculate paycheck estimates before making any actual changes. To learn more about this helpful planning tool access an informational video at BuckeyeLearn or review the Model My Pay job aid.
