In preparation for new storage limits coming in June 2025 , OTDI is publishing articles that will help you take steps to reduce the number of emails and files you are storing. This article explains how to use retention tags and policies to manage folders or messages. University Libraries is offering a class to help you learn more on Thursday, Nov. 21. Bits and Bytes: Best Practices and Practical Tips for Managing Electronic Records and Email at OSU will equip you with skills to identify which emails, texts, and chats qualify as records, apply retention tags to streamline storage, create organized filing schemes, use standardized file naming, and access resources for further guidance.
In June we announced that Ohio State is making changes to storage allowances for email, OneDrive, and Teams. This is partly because Microsoft has made changes in pricing for education licensing, requiring us to make changes to ensure the university is fiscally responsible in managing these services. Automatic email account forwarding policies are also changing, resulting from both Microsoft changes and from growing problems caused by new security measures enacted by outside email vendors (such as Gmail, Yahoo!, etc.) that are increasingly causing inconsistent delivery.
Ohio State is making changes to storage allowances for email, OneDrive, and Teams to ensure the university is managing these services with fiscal responsibility, as Microsoft changes pricing for education licensing. In addition, email account forwarding policies will be changed, resulting from both the Microsoft changes and from new security measures enacted by outside email vendors (such as Gmail, Yahoo!, etc.) that have caused inconsistent delivery.
