Supply Chain business process notifications continue to be reviewed to help create consistency across each process. The business process notification enhancements detailed in the full post will be implemented during the weeks of January 15 and January 22 .
The template to upload internal billing supplier invoices via EIB is changing. Beginning at 5 p.m. on Wednesday, January 31 , users are required to use the new template. The current template will not work after 5 p.m. on January 31. The current information found at the Supplier Invoice for Internal Billing EIB Template Upload (EIB) link in the Administrative Resource Center (ARC) will be updated at that time.
What's changing? We are adding columns to the end of the EIB template to allow for additional worktags that are allowed on the requisition: Grant Treatment, Sponsor, CSI Code, Prevailing Wage & Academic Period.
A new university wide contract, Drop-off Catering services, was recently awarded to 18 suppliers by the Sourcing Team offering an array of foods available in Buckeye Buy. Check out the full NewsLink post for the complete supplier list, the criteria used for vetting the suppliers, and links to details provided through the Business and Finance site.
New charter bus services contracts have been awarded through a competitive bid process. These contracts are available in Buckeye Buy Marketplace Quotes for university-wide use and are primarily intended for trips originating within Ohio.
The order of preference for securing chartered transportation services is listed below.
OSU TTM (Internal provider) Contracted Bus Companies – Miller, Cardinal, Baron’s Contracted Broker – STM Non-contracted providers
Ohio State users are expected to exhaust internal or contracted options before pursuing non-contracted supplier use. It is recommended to use the broker, STM, for out of market trips, rather than evaluating and setting up a local charter supplier for a single-use situation.
A more detailed breakdown, including equipment and contact information, can be found on the contract book page .
During the upcoming Academic Recess, several Procure to Pay (P2P) services will be suspended, including General Warehouse, Surplus, Mail Services, and Outbound shipping via UPS and FedEx.
Central Receiving and Gas Warehouse will also be closed but will have limited staffing available to process expedited shipments and compressed gases for use at Wexner Medical Center, Health Science Clinics, and critical University Research.
Normal campus deliveries will resume Tuesday, January 3, 2023 . Please plan accordingly if you are expecting a critical shipment during the Academic Recess. Make arrangements for delivery prior to or after the closure to safeguard your shipment.
The Central Purchasing team has produced a Competitive Bid Waiver Process Guide . The guide is a valuable resource for those preparing to request a waiver of the competitive bidding on the purchase of goods and/or services. A detailed description of the supporting documentation required of requestors and suppliers and tips for the proper entry of a bid waiver requisition in Workday are included.
The Frequently Asked Questions section addresses who is involved in the processing of waiver requests, and best practices for requesting waivers on multiple year purchases and requesting changes on purchase orders tied to existing waivers. A separate section also addresses requirements pertaining to competitive bid waiver requests related to The Office Of Sponsored Programs purchases.
The University Procurement/AP open Office hours will continue monthly through FY23. Each monthly session will be held at 1 p.m. on the third Thursday of each month. Use the MS Teams link to join.
Check the full NewsLink article to see the schedule.
University Procurement/AP Office hours will be conducted approximately every two weeks, starting Thursday, November 18. Use the MS Team link to join.
The schedule for the next few months is as follows:
Thursday, November 18 - from 1 - 2 p.m. Thursday, December 2 - from 1 - 2 p.m. Thursday, December 16 - from 1 - 2 p.m. Thursday, January 13 - from 1 - 2 p.m. Thursday, January 27 - from 1 - 2 p.m. Thursday, February 10 - from 1 - 2 p.m. Thursday, February 24 - from 1 - 2 p.m.
