The University Procurement/AP open Office hours will continue monthly through FY23. Each monthly session will be held at 1 p.m. on the third Thursday of each month. Use the MS Teams link to join.
Check the full NewsLink article to see the schedule.
University Procurement/AP Office hours will be conducted approximately every two weeks, starting Thursday, November 18. Use the MS Team link to join.
The schedule for the next few months is as follows:
Thursday, November 18 - from 1 - 2 p.m. Thursday, December 2 - from 1 - 2 p.m. Thursday, December 16 - from 1 - 2 p.m. Thursday, January 13 - from 1 - 2 p.m. Thursday, January 27 - from 1 - 2 p.m. Thursday, February 10 - from 1 - 2 p.m. Thursday, February 24 - from 1 - 2 p.m.
On Thursday, April 29, an issue was discovered where some users received notifications in error related to Supplier Invoice Request cancellations and denials. The users affected were primarily employees with the Health System (HS) and OSU Physicians (OSU-P), as well as campus employees who have security roles allowing them to order for HS or OSU-P.
This issue has been resolved so new notifications should be generated in error.
All FY22 UNIV blanket purchase orders must be issued outside of the marketplace. Requestors should select the “blanket purchase order” requisition type and complete the blanket request per the Create a Requisition to Procure Goods and Services job aid .
Monthly service orders (formerly term orders) for uniform service, pest control, office coffee and water service, floor mat replacement, lawn care and snow removal should also be issued on service line blanket requisitions, outside of Buckeye Buy.
Accounts Payable advises users to include the service to be provided and frequency in the description line of the requisition. It will also be helpful to include the expected term agreement details in the memo field (example, $50.00/month for 12 months).
Blanket Orders are used for transactions that occur very frequently (daily or multiple times a week), have a high variation of product types, have undetermined timing, and are not available in Buckeye Buy.
Your FY22 UNIV Blanket Orders must be received between 4/1/21 and 5/31/21 to allow for adequate processing time .
The Spend Category Crosswalk (previously known as the Category Buyer Listing and the Strategic Teams documents) can now be found on the University Purchasing website , under "Our Team." The Spend Category Crosswalk describes categories in detail, as well as how they translate into Workday spend categories, from previous Peoplesoft categories. The Category Buyer Listing and Strategic Teams Document are no longer applicable and have been removed. Direct any questions to Ask Purchasing , or the contacts on the document.
Employees are encouraged to log in to Workday and update their specific work space within a building to ensure accurate deliveries. Please change your work space by following the How to Change Your Work Space job aid. Additionally, your building location in Workday must be correct to effectively change your work space. If your building location is incorrect, only your manager can update that information by following the Change Job Details job aid.
The launch of Workday Finance and Supply Chain brings with it new terminology--and Buckeye Buy Marketplace! The list below may help you navigate the changes:
eStores Team is now Marketplace Team . Supplier Website is now the RoundTrip Section of Buckeye Buy. MyQuote is now Marketplace Quotes and is found within the RoundTrip Section of Buckeye Buy. eStores is now Buckeye Buy and now includes more than just university funded purchases.
Contact the Marketplace Team for questions about university-funded Buckeye Buy Purchases. Some former eStores suppliers may not immediately be in Buckeye Buy, due to expired contracts expired or pending updates. Please check back frequently for updates.
